Recieving Clerk Storekeeper ( Omani )

مسقط - عمان

الراتب شهرياً: لم يكشف

تاريخ النشر: نُشرت قبل 4 ساعة

عدد الوظائف الشاغرة: 1 عدد الوظائف الشاغرة

سجل للتقديم

ملخص الوظيفة

Specific Duties and Responsibilities:

1. Handling of Purchase Orders to ensure that copies of all approved and currently valid Purchase Orders i.e. Purchase Requests Market List standard supply contracts are at hand and files are maintained for this.
2. Ensures that all items are physically received inspected and weighed as case of technical items equipment furniture and certain food items the concerned department is consulted to confirm the quality and specifications. Materials are inspected and measurements are to be made thoroughly. A visual inspection is not enough.
3. After inspection the items are transferred to the department concerned either through the help of the supplier or concerned department collecting from the receiving bay.
4. The suppliers invoice is acknowledged by putting the receiving stamp on the original and the suppliers copy of the invoice after the checking is completed.
5. Ensures that the invoice is dated and reference number of the authorization is quoted. Outdated invoices are not accepted as this may result in problems regarding settlement. If the invoice is outdated the vendor or his representative is requested to correct it and initial for the correction.
6. Ensures that items arriving without authorization are not received but referred to the Materials department. Such items should not be kept in the hotel nor the invoice to be acknowledged.
7. Some items (e.g. milk bread etc.) are received during non-working hours. Apart from such items (list to be prepared and approved by management) no other invoices are to be passed for payment without physically receiving the item.
8. Ensures that invoices for services such as clearing charges insurance charges service contracts for maintenance etc. are acceptable to be included in the receiving report provided that they are part of the Purchase Order (insurance and clearing charges for importation) or contract is available. Even in this case the department head concerned has to initial these invoices to acknowledge the receipt of the service.
1. After the items are received a receiving report and summary is prepared. The copy of this report is given to the F&B Cost Control with original invoices; with adding machine totals are passed to Accounts Payable for further processing.
2. Deliveries with disputes are brought up with Materials Department to sort out with the vendor and the department case the delivery is accepted only partially this has to be reflected in writing by the Department Head concerned showing the reason with concurrence of Materials such cases a credit note is to be obtained from the supplier. Matters not resolved are to be brought to the attention of the Director of Finance.
3. Responsible for ensuring all items being sent out of the hotel as per the outgoing record policy. Receiving Clerk checks that it is properly authorized and ensures that all vouchers are accounted for. Where necessary the credit note is to be passed to the Accounts for those items which are invoiced to the hotel but being returned back.

2. General Responsibilities

1. To promote efficiency confidence courtesy and an extremely high standard of social skills.
2. To generally promote and ensure good inter-departmental relations.
3. To display a pleasant manner and positive attitude at all times and to promote a good company image to guests and colleagues.
4. To demonstrate pride in the workplace and personal appearance at all times when representing the hotel thus identifying a high level of commitment.
5. To adhere to Company and Hotel rules and regulations at all times.
Occasional Responsibilities
1. To report any equipment failures/problems to the Maintenance Department.
2. To pass any maintenance requests to the Maintenance Department.
3. To participate in any Training/Developments schemes as recommended by senior management.
4. To assist the Duty Manager in any task outlined/detailed by him/her.
5. To comply with any reasonable request made by management to the best of your ability.

Additional Information :

experience is an asset
Prior experience working with Opera or a related system
Strong interpersonal and problem solving abilities
Fluency in English additional languages are a plus

Remote Work :

Employment Type :

Full-time

Specific Duties and Responsibilities:Handling of Purchase Orders to ensure that copies of all approved and currently valid Purchase Orders i.e. Purchase Requests Market List standard supply contracts are at hand and files are maintained for this.Ensures that all items are physically received inspect...

Specific Duties and Responsibilities:

1. Handling of Purchase Orders to ensure that copies of all approved and currently valid Purchase Orders i.e. Purchase Requests Market List standard supply contracts are at hand and files are maintained for this.
2. Ensures that all items are physically received inspected and weighed as case of technical items equipment furniture and certain food items the concerned department is consulted to confirm the quality and specifications. Materials are inspected and measurements are to be made thoroughly. A visual inspection is not enough.
3. After inspection the items are transferred to the department concerned either through the help of the supplier or concerned department collecting from the receiving bay.
4. The suppliers invoice is acknowledged by putting the receiving stamp on the original and the suppliers copy of the invoice after the checking is completed.
5. Ensures that the invoice is dated and reference number of the authorization is quoted. Outdated invoices are not accepted as this may result in problems regarding settlement. If the invoice is outdated the vendor or his representative is requested to correct it and initial for the correction.
6. Ensures that items arriving without authorization are not received but referred to the Materials department. Such items should not be kept in the hotel nor the invoice to be acknowledged.
7. Some items (e.g. milk bread etc.) are received during non-working hours. Apart from such items (list to be prepared and approved by management) no other invoices are to be passed for payment without physically receiving the item.
8. Ensures that invoices for services such as clearing charges insurance charges service contracts for maintenance etc. are acceptable to be included in the receiving report provided that they are part of the Purchase Order (insurance and clearing charges for importation) or contract is available. Even in this case the department head concerned has to initial these invoices to acknowledge the receipt of the service.
1. After the items are received a receiving report and summary is prepared. The copy of this report is given to the F&B Cost Control with original invoices; with adding machine totals are passed to Accounts Payable for further processing.
2. Deliveries with disputes are brought up with Materials Department to sort out with the vendor and the department case the delivery is accepted only partially this has to be reflected in writing by the Department Head concerned showing the reason with concurrence of Materials such cases a credit note is to be obtained from the supplier. Matters not resolved are to be brought to the attention of the Director of Finance.
3. Responsible for ensuring all items being sent out of the hotel as per the outgoing record policy. Receiving Clerk checks that it is properly authorized and ensures that all vouchers are accounted for. Where necessary the credit note is to be passed to the Accounts for those items which are invoiced to the hotel but being returned back.

2. General Responsibilities

1. To promote efficiency confidence courtesy and an extremely high standard of social skills.
2. To generally promote and ensure good inter-departmental relations.
3. To display a pleasant manner and positive attitude at all times and to promote a good company image to guests and colleagues.
4. To demonstrate pride in the workplace and personal appearance at all times when representing the hotel thus identifying a high level of commitment.
5. To adhere to Company and Hotel rules and regulations at all times.
Occasional Responsibilities
1. To report any equipment failures/problems to the Maintenance Department.
2. To pass any maintenance requests to the Maintenance Department.
3. To participate in any Training/Developments schemes as recommended by senior management.
4. To assist the Duty Manager in any task outlined/detailed by him/her.
5. To comply with any reasonable request made by management to the best of your ability.

Additional Information :

experience is an asset
Prior experience working with Opera or a related system
Strong interpersonal and problem solving abilities
Fluency in English additional languages are a plus

Remote Work :

Employment Type :

Full-time

اعرض المزيد

المهارات المطلوبة

خدمة العملاء
مهارات التواصل
Basic Math
Cashiering
Computer Skills
Math
مبيعات التجزئة
10 Key Calculator
Copywriting
Cash Handling
Planograms
Stocking

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AccorHotel

As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a com ... اعرض المزيد

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