Executive Assistant to the CEO

Our Mission & Your Role

At MENATEC we are more than just a supplier; we are a reliable partner for refineries and industrial facilities across the MENA region and globally. Our company is built on a decade of dependability transparency and integrity.

As the Executive Assistant (EA) you are the heartbeat of the Executive Office. Your mission is to maximize the CEOs time and focus enabling our journey toward becoming a known German supplier. This is a role for a proactive partner who doesnt just manage tasks but deeply cares about making the CEOs life easier.

Your Responsibilities

• Strategic Time Management: Proactively manage the CEOs complex calendar across Germany Egypt and global time zones anticipating needs before they arise to reduce stress and maximize efficiency.
• Culturally Aware Communication: Serve as a professional facilitator for the CEO managing high-volume communication in a culturally respectful manner that reflects our brand promise of transparency.
• Documentation & Accountability: Draft edit and organize executive materialsfrom board reports to LinkedIn brand-building storieswith the German precision and attention to detail our clients expect.
• Operational Partnership: Support the CEO in executing special projects and initiatives taking full ownership of follow-up actions to ensure nothing is left unanswered.
• Project Ownership: Manage special projects and internal initiatives from initiation to completion ensuring all milestones are met through proactive follow-ups and Accountability .
• SOP Development & Organization: Create implement and maintain Standard Operating Procedures (SOPs) for the Executive Office to ensure German precision in every task and prevent unanswered requests.
• Confidentiality & Integrity: Handle sensitive digital files and financial documentation with absolute discretion embodying our value of being honest to a fault.

Who You Are (The Ideal Candidate)

• Organizational Expert: You have a proven track record of creating order out of chaos and a deep experience in developing and following SOPs.
• Right Hand Mentality: You take initiative think like an owner and treat the CEOs challenges as your ownif the CEO succeeds you succeed.
• Honest to a Fault: You embody our core value of Integrity acting with transparency and taking full responsibility for your results.
• Hands-On & Self-Motivated: You thrive in a remote environment working autonomously with a can-do attitude that rejects the not my job mentality
• Technical Savvy: Expert proficiency in Microsoft Office and collaboration tools with a desire to automate processes to enhance consistency. and you are ready to become an AI expert to streamline the CEOs office and drive digital efficiency.
• Communicator: Fluent in written and spoken English; proficiency in German or Arabic is a significant plus for our cross-cultural operations.
• Experience: 35 years of experience supporting C-Level executives (CEO COO President) preferably in a technical or industrial environment.

What We Offer

• Direct Impact: Your support directly influences the CEOs ability to drive company success and global expansion.
• A Culture of Care: A work environment where your well-being is a priority and your growth is supported through constructive feedback.
• Professional Pride: Join a team where accountability isnt just a wordits how we win the trust of our global partners.
• Flexibility: A remote part-time position (e.g. 20 hours/week) that values results over rigid hours.