HR & Office Operations Apprentice

Join Cafeyn: Where Innovation Meets Inspiration
Cafeyn is more than a platform it is transforming the way people access and experience content. Since 2006 weve grown in a fast-evolving market adapting to become a leading digital reading service with over 2 million users worldwide. Cafeyn gives readers unlimited personalized access to thousands of newspapers and magazines curated to fit their tastes and delivered seamlessly across devices.

Our mission
To empower individuals with access to trusted high-quality content that fosters personal growth and discovery. Whether its through the comprehensive collection of news and features on Cafeyn the digital publishing solutions of Milibris the fun and educative content for children on Kidjo or the collections for manga lovers by Cafeyn stands at the forefront of digital content experiences.

Key Responsibilities

You will join the HR team - HR Admin Payroll Support & Office Management working alongside a dedicated team to ensure the smooth operation of the companys administrative HR processes payroll accuracy and efficient office management.

1. Office Operations Scope

• Provide front desk and phone reception for employees visitors and external partners

• Manage day to day office operations including office supplies orders supplier coordination meeting room organisation and follow up of supplier contracts

• Support the organisation of internal events (seminars afterworks onboarding sessions and team-building activities)

• Produce basic operational reporting including selected office related indicators (supplies maintenance etc.)

• Contribute to employee well-being and workplace experience by helping maintain a pleasant and supportive working environment

2. Human Resources Scope

HR Administration

• Support the drafting and follow up of employment contracts and amendments under the supervision of the HR Manager

• Create maintain and update employee files in the Lucca HRIS (both digital and paper records)

• Track absences leave and sick leave

• Prepare and follow up on medical files with the insurance provider

• Contribute to HR reporting and people dashboards

• Handle the follow up and submission of declarations to the CIMR supplementary pension scheme

• Follow up review and forward supplier invoices to the Accounting & finance teams

Payroll Support

• Assist the HR Manager in collecting and preparing variable payroll elements (overtime bonuses absences expense reports)

• Support the consistency checks of payslips in coordination with the payroll provider and the HR Manager

Onboarding

• Coordinate the onboarding process for new hires ensuring a smooth employee experience

• Coordinate the offboarding process in collaboration with relevant internal teams (HR IT Finance Managers) ensuring a structured and compliant employee exit

Who are we looking for

You are at the right place if you have

• Student enrolled in a Bachelors or Masters degree in Human Resources Management or Business Administration

• English & french proficiency: intermediate to advanced level

• Strong organizational skills attention to detail and respect for confidentiality

• Excellent interpersonal skills service oriented mindset and ability to multitask

• Proficient in Microsoft Office tools (Word Excel PowerPoint)

• Previous experience (internship or apprenticeship) in HR or Office Operations is a plus

Skills developed during the apprenticeship

• Hands on experience in HR operations (administration contracts payroll support)

• Office operations and coordination in a professional environment

• Practical understanding of labour law applied to business

• Development of interpersonal communication and cross-functional skills

Perks & benefits of working at Cafeyn

• Classic package

Health Insurance & CIMR

• Sports

Gym Membership for any sports addict or a wellness moment.

• Hybrid policy

Flexible remote-work policy: 2 days at the offices / 3 remotes per week you can still come more if you want to.

• Cafeyns access

We provide you with a VIP code for Cafeyn giving you unlimited access to all content on our platform.

• Team life

We organize four office meet-ups per year. These occasions allow us to gather with our international offices celebrate company updates and spend quality time together.

You dont have to match all the requirements if you feel this offer could be a great opportunity for you reach out anyways! We hire based on talent and we promote inclusivity inside Cafeyn and strongly believe that our culture is strongest when it is the most diverse.