Assistant Personnel Manager

• Ensures all outgoing correspondence is typed proof-read and distributed or sent to the highest possible standard.
• Work under supervision of the Administration Manager.
• Preparing Welcome pack for new joiners.
• Arranging Transportation/Airport picks for new joiners & leavers.
• Updating leavers List on a weekly basis.
• Assists in maintaining personnel files for all employees in methodical and confidential manner
• Maintain the Rest Room / Locker Room
• Prepares letters memos and other correspondences on behalf of the Administration Manager.
• Assists in the preparation of monthly Human Resources report.
• Coordinates daily communication and briefings between the Asst. HR Manager Administration Manager.
• Sets up a filing system for all relevant and important correspondence and documents.
• Administration of Staff Cafeteria
• Assists Staff Welfare Committee in planning organizing and implementing staff sports social and welfare activities under supervision of the Administration Manager
• Sets up a commercial database according to specific sources updates and maintains the database regularly.
• Set up a proper system for all incoming CVs e.g regret letter recommendation short Listed Candidate etc.
• Responsible for up to date filing of all correspondences.
• Implements a daily follow up system.
• Maintains an up to date computerized database of all employees
• Assists in maintaining personnel files for all employees in methodical and confidential manner.
• Enrolling Employees in the Payroll System.
• Develops and maintains confidential departmental staff and associated files documents and/or databases
• Conducts second level screening and/or advises department personnel on screening procedures for staff or job searches. Schedule candidates for Interviews.
  • • Coordinates staff recruitment process as appropriate ensuring search documentation is accurate consistent and complete as per requirement liaising with the various approved agencies & coordinating visa processing .
    • Coordinates departmental employee relations functions completions. Monitor probation period and issue confirmation letters.
    • Preliminary screening of candidates checks references and/or extend offers of employment upon approval by Administration Manager.
    • Preparing Offer Letter for selected Candidates/ Preparing Interdepartmental Correspondence/Preparing Faxes.
    • To coordinate with departmental training/induction programs.
    • Coordinates the staff employment process for the department and the hotel as appropriate.
    • Makes Travel Arrangements for staff requirements in coordinating with HR assistant and under supervision of the Administration Manager
    • To maintain a record of birthday of staff and arrange for the birthday cards / Cake & birthday celebration.
    • To carry out any other duties or assignments or reasonable requirements given by the Administration Manager.
    • Look into staff accommodation requirement. Assist the staff accommodation supervisor and report any problems in staff to the administration Manager.
    • Ensures all outgoing correspondence is typed proof-read and distributed or sent to the highest possible standard.
    • Work under supervision of the Administration Manager.
    • Preparing Welcome pack for new joiners.
    • Arranging Transportation/Airport picks for new joiners & leavers.
    • Updating leavers List on a weekly basis.
    • Assists in maintaining personnel files for all employees in methodical and confidential manner
    • Maintain the Rest Room / Locker Room
    • Prepares letters memos and other correspondences on behalf of the Administration Manager.
    • Assists in the preparation of monthly Human Resources report.
    • Coordinates daily communication and briefings between the Asst. HR Manager Administration Manager.
    • Sets up a filing system for all relevant and important correspondence and documents.
    • Administration of Staff Cafeteria
    • Assists Staff Welfare Committee in planning organizing and implementing staff sports social and welfare activities under supervision of the Administration Manager
    • Sets up a commercial database according to specific sources updates and maintains the database regularly.
    • Set up a proper system for all incoming CVs e.g regret letter recommendation short Listed Candidate etc.
    • Responsible for up to date filing of all correspondences.
    • Implements a daily follow up system.
    • Maintains an up to date computerized database of all employees
    • Assists in maintaining personnel files for all employees in methodical and confidential manner.
    • Enrolling Employees in the Payroll System.
    • Develops and maintains confidential departmental staff and associated files documents and/or databases
    • Conducts second level screening and/or advises department personnel on screening procedures for staff or job searches. Schedule candidates for Interviews.
      • • Coordinates staff recruitment process as appropriate ensuring search documentation is accurate consistent and complete as per requirement liaising with the various approved agencies & coordinating visa processing .
        • Coordinates departmental employee relations functions completions. Monitor probation period and issue confirmation letters.
        • Preliminary screening of candidates checks references and/or extend offers of employment upon approval by Administration Manager.
        • Preparing Offer Letter for selected Candidates/ Preparing Interdepartmental Correspondence/Preparing Faxes.
        • To coordinate with departmental training/induction programs.
        • Coordinates the staff employment process for the department and the hotel as appropriate.
        • Makes Travel Arrangements for staff requirements in coordinating with HR assistant and under supervision of the Administration Manager
        • To maintain a record of birthday of staff and arrange for the birthday cards / Cake & birthday celebration.
        • To carry out any other duties or assignments or reasonable requirements given by the Administration Manager.
        • Look into staff accommodation requirement. Assist the staff accommodation supervisor and report any problems in staff to the administration Manager.

Qualifications :

Bachelors degree.

English Speaker.

Previous experience in the hospitality / hotel sector.

Proficiency in Microsoft especially Excel.

Strong knowledge of Egyptian labor law and social insurance.

Ability to manage employee queries professionally.

Remote Work :

No

Employment Type :

Full-time