Sales & Marketing Coordinator Injectable Aesthetics KSA

Galderma is the emerging pure-play dermatology category leader present in approximately 90 countries. We deliver an innovative science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981 we have dedicated our focus and passion to the human bodys largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin we are in shapes our lives we are advancing dermatology for every skin story.

We look for people who focus on getting results embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all they must be passionate about doing something meaningful for consumers patients and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company we embrace diversity and respect the dignity privacy and personal rights of every employee.

At Galderma we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled direct impact.

Job Title : Sales & Marketing Coordinator

Location : KSA Jeddah

Job Description

The Public Relations Officer (PRO) / Sales & Marketing Coordinator is responsible for the full executive support of Saudi Arabia and for creating and keeping all the legally required documents related to the operations updated. Also responsible for all the legal documents procedures and requirements related to the employees of the property managing offices and government agencies (such as the Labor Office Municipality etc.). Coordinates the smooth and efficient running of sales and marketing operational requirements.

Job Responsibilities

• Managing the contracted PRO agency and meeting government official when required representing the company

• Assisting with day-to-day operations related to employee government needs

• Maintaining the strictest confidentiality at all times.

• Producing relevant reports as and when required.

• Performing any other duties as and when required.

• Providing full executive support for the Saudi Arabia General Manager

• Preparing monthly reports and other slide decks or reports as required

• Diary management

• Business-related travel bookings

• Conference meeting and associated bookings and administrative support including regional and local meetings or commercial committees.

• Office setup and management

• Adhering to company policies and procedures at all times

• Supporting the marketing and sales team in coordinating logistical requirements for events and other initiatives.

• Coordinating the procurement process vendor and purchase order management for all logistical aspects of marketing events and team activities (e.g. Travel arrangements venue events etc.)

• Establishing budget tracking for all the team activities

• Supporting the procurement process vendor management and tracking of invoices and payments including pharmacy delivery notes etc.

• Coordinating and tracking the distribution and subsequent retrieval of KSA sales materials contracts samples etc.

• Establishing and maintaining the archiving process for department documents samples etc.

• Ensuring correct documentation (hard copy & electronic) is filed for all team activities.

Minimum Requirements

• University degree

• Fluency in Arabic and English both written and verbal

• Experience in sales operations marketing coordination or commercial support roles preferably within healthcare pharmaceuticals or medical devices.

• Strong ability to support the Business Unit Head in day-to-day operations including planning coordination follow-up and execution of BU priorities.

• Responsible for communication and coordination with vendors ensuring timely alignment execution and proper documentation.

• Ability to manage internal meetings including agenda preparation coordination minutes and follow-ups ensuring action items are tracked and completed

• Experience in managing POs internal approvals and coordination with finance procurement and vendors.

• Coordination of internal team travel meetings trainings and events including logistics bookings and schedules.

• Strong organizational and planning skills with the ability to manage multiple activities and stakeholders simultaneously.

• High level of attention to detail discipline and follow-up ensuring timelines are respected and activities are executed as planned.

• Ability to support sales and marketing activities including trainings congresses campaigns and internal initiatives.

• Strong capability in data handling and reporting including Excel trackers activity follow-up and basic dashboards.

• Proactive reliable and service-oriented mindset with a strong sense of ownership and accountability.

• Clear communication and coordination skills enabling smooth interaction with internal teams and external partners.

• Comfortable working in a fast-paced dynamic environment with evolving priorities.

• Excellent IT skills including competency in MS Office applications (Excel Word PowerPoint SharePoint etc.)

• Experience dealing with municipalities and government entities such as the Ministry of Labor Ministry of Commerce and Investment the Saudi Arabian General Investment Authority (SAGIA) and the Ministry of Foreign Affairs.

• Saudi citizen

What we offer in return

• You will be working for an organization that embraces diversity & inclusion and believe we will deliver better outcomes by reflecting the perspectives of our diverse customer base.

• You will receive a competitive compensation package with bonus structure and extended benefit package.

• You will be joining a growing company that believes in ownership from day one where everyone is empowered to grow and to take accountability.

Our people make a difference

At Galderma youll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism collaboration and a friendly supportive ethos is the perfect environment for people to thrive and excel in what they do.