BLR WORLD Project Coordinator - International Conference

الرياض - السعودية

الراتب شهرياً: لم يكشف

تاريخ النشر: نُشرت قبل 24 يوم

عدد الوظائف الشاغرة: 1 عدد الوظائف الشاغرة

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ملخص الوظيفة

JOB DESCRIPTION

Job Title: Project Coordinator International Conference

Location: Riyadh Saudi Arabia

Contract Type: Full time / Until July 31 2025

Availability: ASAP

Event Date: 27th 30th June 2025

About BLR

BLR WORLD is an awardwinning talent consultancy for the culture entertainment and events sectors enabling organisations to plan staff and operate unique permanent and temporary visitor experiences with the very best people.

Our core services are HR Consultancy Recruitment Training and Operations. We find brilliant people create high performing teams design environments and training to help them thrive then manage them seamlessly on the ground. The result Oneofakind experiences delivered by energised and enthusiastic teams exceeding the highest standards.

About the role

BLR WORLD is seeking a Project Coordinator to support the Project Manager in the administration coordination and of the International Conference. This role is highly administrative and requires an organized and detailoriented professional who can manage schedules follow up on deliverables track documentation and facilitate seamless communication between teams.

The Project Coordinator will ensure that all project timelines are adhered to tasks are completed and that all necessary paperwork approvals and communications are documented accurately.

The ideal candidate must be fluent in both Arabic and English (written and spoken) highly proficient in Microsoft Office and project management tools and have experience handling administrative and operational tasks in a fastpaced environment.

Responsibilities

Project Coordination & Admin Support

Maintain project timelines trackers and schedules.
Draft and distribute meeting minutes (MOMs) reports and project updates.
Organize and track project documentation approvals and contracts.
Ensure all project communications and deadlines are followed up on.
Manage calendars meetings and followups.
Schedule internal and external meetings ensuring all stakeholders are informed.
Liaise with vendors agencies and partners to track deliverables.
Assist in speaker travel accommodations and transportation coordination.
Support venue logistics event setup and scheduling.
Ensure necessary permits and approvals are in place.

Reporting & FollowUps

Track and update project progress reports risks and action plans.
Maintain an updated dashboard with key milestones.
Archive and organize all necessary project files.

Candidate Requirements

Fluent in both Arabic and English (spoken & written).
2 years of experience in project coordination administration or event management.
Strong organizational skills with attention to detail.
Ability to multitask and manage deadlines effectively.
Proficiency in Microsoft Office (Word Excel PowerPoint) and project management tools (Monday Trello Asana or similar).

Soft Skills

Highly organized and detailoriented.
Excellent communication and followup skills.
Ability to work under pressure and adapt to fastchanging environments.
Strong time management and multitasking abilities.

Hard Skills

Project coordination & reporting.
Scheduling & stakeholder management.
Meeting minutes (MOMs) and action tracking.
Vendor coordination & logistics planning.
Document management & approvals tracking.

Location & Commitments

Contracted Until Jul 31 2025
Work 5 days a week (exibility on days according to project needs) 9 hours a day including a 1hour lunch break
Office based

JOB DESCRIPTION Job Title: Project Coordinator International Conference Location: Riyadh Saudi Arabia Contract Type: Full time / Until July 31 2025 Availability: ASAP Event Date: 27th 30th June 2025 About BLR BLR WORLD is an awardwinning talent consultancy for the culture entertainment and events...