Private Family Office Personal Executive Assistant to the Managing Director

As the Personal Executive Assistant you will provide high-level confidential support solely to the Managing Director (MD) proactively managing both professional and personal priorities. This role requires absolute discretion exceptional organizational prowess and the ability to operate calmly and decisively in fast-paced high-pressure situations. You will be the MDs trusted advisor and right hand ensuring maximum efficiency seamless life and office management and prioritization of critical matters.

Corporate & Personal Executive Support (Solely for MD)

• Calendar & Schedule Management: Oversee and optimize the MDs corporate and personal calendars; coordinate meetings appointments and events ensuring strategic prioritization and minimal conflicts.

• Meeting Coordination & Documentation: Prepare agendas briefing notes and relevant collateral for all meetings; record and follow-up on action items as needed.

• Communication Management: Serve as the primary point of contact for all communications on behalf of the MD (calls emails correspondence) acting with authority and professionalism.

• Travel & Logistics: Plan intricate multi-stop domestic and international travel itineraries; handle all logistics to ensure smooth efficient travel experiences.

• Document & Records Management: Organize maintain and secure confidential digital and physical files in compliance with regulatory and privacy requirements.

• Financial & Expense Management: Manage personal and office-related payments track expenditures process reimbursements assist in financial reporting and monitor asset performance as requested.

• Vendor and Partner Liaison: Interface with external service providers advisors and stakeholders ensuring timely and effective follow-up.

• Family & Household Coordination: Liaise with domestic staff schedule appointments and organize personal and family events as directed.

• Event Planning: Plan and execute corporate and personal events managing logistics end-to-end.

• Health & Wellness Coordination: Schedule and manage healthcare wellness and personal care appointments for the MD.

Strategic & Operational Support

• Information Flow Management: Ensure seamless communication flow and alignment across the MDs professional and personal domains.

• Crisis & Stress Management: Act as the first point of contact in urgent matters demonstrating composure and sound judgement under pressure and providing proactive solutions.

• Process Optimization: Identify recommend and implement tools and best practices to enhance workflow automation and productivity.

Qualifications :

Experience

• Minimum 710 years of experience as an Executive Assistant or Personal Assistant supporting C-level executives within demanding high-stress international business environments.

• Proven ability to manage both corporate and highly confidential personal matters with unfailing discretion.

Education

• Bachelors degree in Business Administration Communications or a related field preferred.

• Relevant certifications in executive assistance project management (e.g. CAP PMP) or office management are advantageous.

Key Skills

• Organization: Masterful at managing complex ever-shifting priorities and multi-tasking with surgical precision.

• Communication: Exceptional written and verbal English; Arabic proficiency is a strong plus.

• Discretion: Unwavering confidentiality regarding all personal and professional matters.

• Tech-Savviness: Advanced user of Microsoft Office Suite Google Workspace travel and expense platforms.

• Problem-Solving: Resourceful results-oriented and able to independently resolve challenges swiftly.

• Stress Management: Composed and effective in high-pressure and crisis situations.

• Interpersonal: Impeccable professionalism integrity and ability to build strong relationships with a broad spectrum of stakeholders.

Personal Attributes

• High integrity ethical conduct and a strong sense of responsibility.

• Adaptability innovation and relentless pursuit of continuous improvement.

• Proactive mindset with the ability to anticipate needs and deliver excellence autonomously.

• Collaborative spirit matched with the discipline to operate independently.

Additional Information :

Why Join Us

• Strategic Exposure: Work alongside a visionary MD on initiatives that shape national and international landscapes.

• Career Development: Take ownership of diverse projects while cultivating invaluable business acumen within a private family office setting.

• Dynamic Impactful Culture: Be part of a driven high-trust environment with a commitment to the highest standards of meritocracy ethics and excellence.

Remote Work :

No

Employment Type :

Full-time