Senior Operations Officer Aswan

TEAM/PROGRAMME: Program

Operations

CHILD SAFEGUARDING: (select only one)

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Project Manager is responsible for project management of project funded from the Swiss Development Corporation (SDC) and will be based in Aswan. The project duration is one year from January 2026 to December 2026. The project will be targeting Sudanese community in Aswan based in Aswan field office and the team will be working and based across 3 friendly scpaces in areas with high Sudanese concentration as Karkar and Nasr Elnuba working on multisectors:

- Child Protection: case management for children exposed to protection risks besides providing emergency cash and protection for cash. It will also include mentorship program for children especially the unacompanied and separated children. Additionally there will be capacity building for community leaders and teachers on CP and safeguarding. Furthermore there will be awareness raising for children on their rights besides awareness for their parents as well.

- MHPSS: providing groups and individual mental health and psychosocial support to the children in groups and also individually according the care plan of each child. There will be also positive parenting groups conducted for the parents. Moreover there will be community events held to enhance their wellbeing and integration.

- Education: it will include renovation for community learning centers of Sudanese community beside training to the teachers on the main technical and socio-emotional mechanisms. The project will provide education grants as well for the children enrolled in these centers. There will be also programs provided to the children who dropped out to enable them to return back to school and other program for children who have weak literacy skills.

- Livelihood: the component will have two tracks; wage employment and self employment. The 1^st track will include capacity building for the beneficiaries followed by matching to employment opportunity. Beneficiaries will be supported by cash assistance and apprenticeship for 3 months. The 2^nd track will be self employment starting with capacity building for the beneficiaries then provision of seed fund to start their business. Beneficiaries will have at least 3 month of coaching and monitoring. Vocational training will be also provided based on need.

- Cash Assistance: the project will provide multipurpose cash assistance for vulnerable families besides winteriation assistance as well. There will be also awareness raising on money management for those receiving the cash assistance.

- Health: will include emergency nutrition screening and rapid nutritional support provided to newly arrived crisis-affected children and women. Additionally there will be support to the public health system by training provision to staff and providing medical supplies. There will be also trainings for mental health and GBV-related service providers in Aswan. The project will support the establishment of health service points within the community to provide health care services as check up and also providing cash for health.

- Gender will be mainstreamed across all sectors with focus on gender equality in awareness sessions girls empowerement and health and protection support for GBV cases.

The responsibilities include supporting in budget development and management governorate level coordination with key stakeholders as INGOs/NGOs safety and security logistics including management of 2 projects components. The Senior Operations Officer will ensure that program interventions are strategic in terms of Save the Children International overall strategies and effective in meeting project goals and objectives. The SPO will be responsible for ensuring that the resources are engaged in a timely manner and that implementation moves forward according to plans.

In the event of a major humanitarian emergency the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Project Manager

Staff reporting to this post: 2 coordinators 2 assistants

The position is based in Aswan Governorate.

Budget Responsibilities: Yes

KEY AREAS OF ACCOUNTABILITY :

1. Project Management.

Support the PM in managing the implementation of programme and operational activities effectively using the assistance of technical sector advisors and operational support staff.

Contribute in the reports submitted to the donor and help in ensuring it is delivered according to SC and donor contractual requirements within the agreed timescale and budget.

Support the PM in tracking the budget and use monitoring tools for this purpose in coordination with all sectors leads.

Oversee the cash assistance program and the gender components in the project.

Oversee the operations in the 2 spaces to be established in Aswan.

Develop and implement participatory needs assessment to contribute to programme planning and MEAL processes.

In coordination with CO HR team lead and support recruitment processes for the team reporting to the SPO and ensure that programme/projects are adequately staffed.

Coordinate with the Supply Chain on the projects supply chain and admin processes to procure store and distribute stock supplies and services for the timely delivery of project objectives within the field area.

In close coordination with SC IT grant management Unit ensures project implementation and compliance with donor regulation.

2. Budget Management and Compliance

Support the PM in monitoring the projects financial processes in close cooperation with the different projects team and in line with SCI finance policies and procedures and with grant agreement stipulations.

Supports the PM in the financial management of the budget of the project; forecasting planning tracking of expenditures and burn rates.

Ensure expenditures are approved and in accordance with the budget lines.

Ensure that SCI regulations are communicated to all staff and that all activities meet SCIs requirements financially and technically.

3. Project Documentation and reporting

• Supports the PM in the completion of timely reports to SC Switzerland and to donor (as per agreement)
• Documents and shares best practices and lessons learned and more broadly assist with research design implementation evaluation and dissemination of best practices internally and externally.

3. Human Resources support

In coordination with the CO HR team:

Ensure appropriate staffing for the project components she/he is supervising

Build and nurture effective teamwork and ensure a cohesive workplace environment for optimum staff retention.

Utilize the Performance Management System define expectations of staff members develop work plans and improvement plans as needed and provide technical support for staff development.

Ensure communicating and mainstreaming SCI policies and procedures as well as accountability and child participation practices throughout the FO activities;

4. Representation and Networking

Establish effective relations with other INGOs and NGOs at the governorate level.

Ensure strong communication and coordination with other Save the Children teams in order to maximize the use of resources to achieve multi-sector program integration and avoid redundancy and overlap.

Ensure identification of advocacy issues relevant to the projects areas of focus development of advocacy and influencing plan (ensuring collaboration with CO-level advocacy efforts) and its proper implementation with government as well as with other stakeholders.

5. Child Safeguarding:

Support managers in the implementation of child safeguarding policy within the program cycle; including identifying and addressing risks to children that are caused/exacerbated by programme design and intervention.

Ensure that childrens activities are safe for children and that all steps are taken to ensure their meaningful and safe participation.

Provide leadership and guidance in the implementation of the child safeguarding policy and the code of conduct within the project.

6. General:

Contribute to the CO risk management process and matrix development communicate mitigation measures with the field team and ensure that they are in place.

Contribute to the development of communications products in collaboration with the CO Communications Manager;

Comply with Save the Children policies and practice with respect to safeguarding code of conduct health and safety equal opportunities and other relevant policies and procedures;

Ensure the security health and well-being of staff and that staff management and other processes and policies and systems reflect SC s principles of equity and fairness.

BEHAVIOURS (Values in Practice)

Accountability:

holds self-accountable for making decisions managing resources efficiently achieving and role modelling Save the Children values

holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

sets ambitious and challenging goals for themselves and their team takes responsibility for their own personal development and encourages their team to do the same

widely shares their personal vision for Save the Children engages and motivates others

future orientated thinks strategically and on a global scale.

Collaboration:

builds and maintains effective relationships with their team colleagues Members and external partners and supporters

values diversity sees it as a source of competitive strength

approachable good listener easy to talk to.

Creativity:

develops and encourages new and innovative solutions

willing to take disciplined risks.

Integrity:

honest encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS AND EXPERIENCE

Relevant University Degree.

Minimum 5 years experience in Operations positions supervising integrated multi sector or multi-locations programs.

Strong result based management experience.

Budget management experience including institutional donors

Highly developed interpersonal and communication skills including influencing advocacy negotiation and coaching.

Strong results orientation with the ability to challenge existing mind-sets.

Experience working through/with sub grants and partners is a requirement.

Experience with capacity building of local partners and communities.

Fluency in English with strong written and oral communication skills.

The capacity and willingness to be flexible and accommodating in difficult working circumstances.

Commitment to the aims and principles of particular a good understanding of the SC mandate and child focus and an ability to ensure this continues to underpin our support

Professional expertise in one of the Save the Children program areas is preferable

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process which includes rigorous background checks reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.