Administrative & Technical Coordinator
شارك هذه الوظيفة
موقع الوظيفة:
الراتب شهرياً:
تاريخ النشر:
نُشرت قبل 22 ساعة
عدد الوظائف الشاغرة:
1 عدد الوظائف الشاغرة
ملخص الوظيفة
DUTIES & RESPONSIBILITIES
A. GENERAL ADMINISTRATION COORDINATION & ACCOUNTING SUPPORT - Perform daily administrative tasks such as correspondence documentation filing daily logs and record keeping.
- Manage incoming and outgoing documents maintain master logs archive retrieve documents and ensure proper updating of both hard and soft copies of records.
- Maintain and organize job files administrative records and project-related documentation.
- Coordinate with other departments such as HR Procurement Accounts and Head Office.
- Handle division-level petty cash maintaining accurate and accountable records.
- Prepare sales invoices manage purchase invoices ensure timely processing and maintain proper filing systems.
- Oversee office upkeep manage the reception desk and handle internal communications and email correspondence.
- Draft internal memos business letters and inquiries as required.
B. TECHNICAL REPORTING & COORDINATION
- Provide technical-administrative support to the Division Manager in monitoring and following up on project activities.
- Assist technical staff in preparing maintenance/service reports inspection checklists and completion certificates.
- Coordinate with engineers supervisors and technicians to collect technical data from sites for preparing reports and documents.
- Draft project-related communications such as letters memos emails inquiries and quotations.
- Prepare and follow up on material requisitions delivery notes completion reports complaint forms and other basic technical documents.
- Support tender and proposal submissions by assisting with documentation market research correspondence and formatting requirements.
- Maintain logs of site activities client complaints preventive maintenance schedules and call-out responses.
QUALIFICATIONS
- Diploma or Bachelors Degree in Business Administration Computer Science Engineering or a related field.
- At least 2-4 years experience in a similar administrative/technical coordination role preferably within maintenance and/or contracting companies.
- Basic understanding of MEP systems (Mechanical Electrical Plumbing) and project workflows.
- Proficiency in MS Office (Excel Word Outlook); familiarity with AutoCAD ERP systems and PowerPoint is a plus.
A. GENERAL ADMINISTRATION COORDINATION & ACCOUNTING SUPPORT - Perform daily administrative tasks such as correspondence documentation filing daily logs and record keeping.
- Manage incoming and outgoing documents maintain master logs archive retrieve documents and ensure proper updating of both hard and soft copies of records.
- Maintain and organize job files administrative records and project-related documentation.
- Coordinate with other departments such as HR Procurement Accounts and Head Office.
- Handle division-level petty cash maintaining accurate and accountable records.
- Prepare sales invoices manage purchase invoices ensure timely processing and maintain proper filing systems.
- Oversee office upkeep manage the reception desk and handle internal communications and email correspondence.
- Draft internal memos business letters and inquiries as required.
B. TECHNICAL REPORTING & COORDINATION
- Provide technical-administrative support to the Division Manager in monitoring and following up on project activities.
- Assist technical staff in preparing maintenance/service reports inspection checklists and completion certificates.
- Coordinate with engineers supervisors and technicians to collect technical data from sites for preparing reports and documents.
- Draft project-related communications such as letters memos emails inquiries and quotations.
- Prepare and follow up on material requisitions delivery notes completion reports complaint forms and other basic technical documents.
- Support tender and proposal submissions by assisting with documentation market research correspondence and formatting requirements.
- Maintain logs of site activities client complaints preventive maintenance schedules and call-out responses.
QUALIFICATIONS
- Diploma or Bachelors Degree in Business Administration Computer Science Engineering or a related field.
- At least 2-4 years experience in a similar administrative/technical coordination role preferably within maintenance and/or contracting companies.
- Basic understanding of MEP systems (Mechanical Electrical Plumbing) and project workflows.
- Proficiency in MS Office (Excel Word Outlook); familiarity with AutoCAD ERP systems and PowerPoint is a plus.
المهارات المطلوبة
- بيع الأزياء بالتجزئة
- استشارات
- DCS
- Activex
- Jboss
- الهندسة المعمارية
