Receptionist

الدوحة - قطر

الراتب شهرياً: لم يكشف

تاريخ النشر: نُشرت قبل 22 ساعة

عدد الوظائف الشاغرة: 1 عدد الوظائف الشاغرة

سجل للتقديم

ملخص الوظيفة

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Job Description

What this job involves

Provide front of house and reception services for the client directly.

Handling the clients reception duties with care commitment and always in a courteous manner.

Managing and responding to the clients customers requirements and requests to ensure a high level of customer support to the JLL clients.

Anticipate welcome and announce visitor arrivals.

Management of visitor access cards and signing in.

Operating a switchboard

Telephone enquiries (internal & external).

Distributing calls throughout the building taking messages if necessary and e-mail relevant individuals without delay.

Handle couriers and post deliveries and collections.

Keep reception area neat and tidy.

Check e-mails each morning and react accordingly.

Maintaining accurate and efficient management information systems.

Ensure all activities are carried out are in accordance with Health and Safety policies.

Manage client requests via the tickets system in place

Support with events

Support and cover when required the Event coordinator

Note in exceptional circumstances there may be a requirement to assist with other ad hoc duties for the client off reception.

Raise quotes for Client approval and raise POs to JLL and Client vendors for Above Baseline services

Assisting in setting up in house and external events as and when required.

Upkeep and review of onsite Manuals Handbooks Guidance notes related to the JLL Soft Services Working with the Regional Facilities Manager and Moves and Changes team to address internal space requirements and to organize/assist with team moves and Moves and Changes team.

Specific Duties not covered above:

Ordering couriers etc.

Register incoming packages at the courier and in the local registry booklet / tablet then send an email to the recipient employee

Issuance of packages and letters

Keeping outgoing and incoming mail in a spreadsheet (excel)

Check the list returned from the post office

Registering invoices in a spreadsheet (excel) one by one

Tell employees about the arrival of your lunch order. (phone)

Receipt handling registration and storage of office supplies

Office supplies warehouse management inventory management

Creating a badge for guests registering and accompanying them on arrival (if necessary)

Booking of meeting rooms

Confidential document container inspection

Administration of locker keys

Filling evening meetings:

Load copier paper in copy rooms

o Filling office cabinets

o Clock check in the meeting rooms replacement of flipchart paper whiteboard felt-tip pen clearing of whiteboard

o Load envelopes

Location:

On-site Doha QAT

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive g...