executive secretary Saudi only

ينبع - السعودية

الراتب شهرياً: لم يكشف

تاريخ النشر: نُشرت منذ أكثر من 30 يومًا

عدد الوظائف الشاغرة: 1 عدد الوظائف الشاغرة

سجل للتقديم

ملخص الوظيفة

Collaborate with relevant departments to obtain necessary documents information and tasks from staff or managers.
Handle all correspondence and maintain effective communication under the supervision of the Managing Director.
Carry out the written external communications of the hotels Managing Director.
Carry out the telephone communications of the hotels Managing Director.
Remind the Managing Director of VIP guests and if necessary ensure that they meet/communicate.
File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.
Protect the confidentiality of all correspondences issued or received by the Managing Director.
Take note of and follow-up all appointments of the Managing Director.
Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.
Receive hotel guests and other guests that wish to see the Managing Director in a proper manner.
Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.
Prepare the meeting minutes appropriately for the Managing Directors meetings that require such meeting minutes and distribute them to the concerned parties.
Monitor and control the faxes sent on a daily basis.
Keep track of the special days of hotel employees and other individuals deemed necessary by the Managing Director and make arrangements for celebrations.
Ensure that the General Management office is always kept in a clean and orderly manner
Possess full knowledge of the hotels policies and procedures implement these policies and procedures and when necessary ensure coordination between other departments.
Carry out all responsibilities related to the quality management systems implemented at the facilities.
Carry out all other duties assigned by managers and hotel management not specified in the job description.
To ensure you read the hotels Employee Handbook and have an understanding of and adhere to the hotels rules and regulations and in particular the policies and procedures relating to Fire Hygiene Health and Safety.
To respond to any changes in the department as dictated by the needs of the hotel.
To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned including redeployment to alternative departments/areas if required to meet business demands and guest service needs.
To attend training and meetings as and when required.

Qualifications :

Diploma education
Minimum 2 years of secretarial experience with at least 1 year serving the senior management level
Excellent reading writing and oral proficiency in English language
Good working knowledge of MS Excel Word & PowerPoint

Remote Work :

Employment Type :

Full-time

Collaborate with relevant departments to obtain necessary documents information and tasks from staff or managers.Handle all correspondence and maintain effective communication under the supervision of the Managing Director.Carry out the written external communications of the hotels Managing Director...

Collaborate with relevant departments to obtain necessary documents information and tasks from staff or managers.
Handle all correspondence and maintain effective communication under the supervision of the Managing Director.
Carry out the written external communications of the hotels Managing Director.
Carry out the telephone communications of the hotels Managing Director.
Remind the Managing Director of VIP guests and if necessary ensure that they meet/communicate.
File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.
Protect the confidentiality of all correspondences issued or received by the Managing Director.
Take note of and follow-up all appointments of the Managing Director.
Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.
Receive hotel guests and other guests that wish to see the Managing Director in a proper manner.
Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.
Prepare the meeting minutes appropriately for the Managing Directors meetings that require such meeting minutes and distribute them to the concerned parties.
Monitor and control the faxes sent on a daily basis.
Keep track of the special days of hotel employees and other individuals deemed necessary by the Managing Director and make arrangements for celebrations.
Ensure that the General Management office is always kept in a clean and orderly manner
Possess full knowledge of the hotels policies and procedures implement these policies and procedures and when necessary ensure coordination between other departments.
Carry out all responsibilities related to the quality management systems implemented at the facilities.
Carry out all other duties assigned by managers and hotel management not specified in the job description.
To ensure you read the hotels Employee Handbook and have an understanding of and adhere to the hotels rules and regulations and in particular the policies and procedures relating to Fire Hygiene Health and Safety.
To respond to any changes in the department as dictated by the needs of the hotel.
To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned including redeployment to alternative departments/areas if required to meet business demands and guest service needs.
To attend training and meetings as and when required.

Qualifications :

Diploma education
Minimum 2 years of secretarial experience with at least 1 year serving the senior management level
Excellent reading writing and oral proficiency in English language
Good working knowledge of MS Excel Word & PowerPoint

Remote Work :

Employment Type :

Full-time

اعرض المزيد

المهارات المطلوبة

الكتابة
Clerical Experience
Microsoft Publisher
Microsoft Word
Office Experience
Personal Assistant Experience
Microsoft Powerpoint
Microsoft Excel
النسخ
حفظ الملفات
Administrative Experience
Word Processing

قدم الآن

عن الشركة

AccorHotel

As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a com ... اعرض المزيد

عرض صفحة الشركة عرض صفحة الشركة

التقديم التلقائي على الوظائف بـ AI

قدّم على عشرات الوظائف بنقرة واحدة