Administrative Support Specialist

Administrative Support Specialist

Make an impact. Build the career youve always wanted. Join our team and experience more.

Ecolab is seeking an Administrative Assistant Specialist to support management and team this role you will participate in various projects and activities and provide advanced administrative support to leaders and the business. We are looking for a driven and resourceful Administrative Assistant Specialist who wants to work in an exciting and challenging environment. The job responsibilities for the Administrative Assistant Specialist would include (but are not limited to):

Whats in it For You:

The opportunity to take on some of the worlds most meaningful challenges helping customers achieve clean water safe food abundant energy and healthy environments

The ability to make an impact and shape your career with a company that is passionate about growth

The support of an organization that believes it is vital to include and engage diverse people perspectives and ideas to achieve our best

What You Will Do:

Coordinate meeting logistics including reserving conference rooms equipment setup and creation of presentations and preparing meeting materials

Pull reports and information from Ecolab systems

Calendar management across time zones

Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices

Coordinate domestic and international travel arrangements including processing of visas for international travel

Provide support with HR related items including hiring on-boarding promotions & transfers terminations talent planning salary adjustments tracking of recruitment activities etc.

Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders

Will be responsible for administrative tasks like government relations customer clearance supporting delivery of chemicals collaborating with customer service team on open orders.

Prepare and maintain agendas action item lists issues lists and program plans; Escalate issues promptly

Exercise judgment and make decisions to promote smooth workflow and prioritization

Ensure that internal and external client demands are met

Create organize and manage various SharePoint sites and shared drives

Position Details:

Job Location: Ecolab Bahrain

Manama Bahrain

Minimum Qualifications:

Bahraini Nationality

High School Diploma or equivalent

Intermediate proficiency in MS Office (Outlook Excel PPT)

Immigration sponsorship is not available for this position

Preferred Qualifications:

Bachelors degree

1 year of administrative experience

Ability to successfully manage multiple competing priorities to meet deadlines

Excellent verbal and written communication skills with a strong customer service focus

Organizational skills and attention to detail

Ability to anticipate needs be resourceful and use sound judgment and tact

Critical thinking analytical and problem solving skills

Learning agility; Ability to quickly gain knowledge of organizational operations procedures and staff

Ability to work independently as well as collaborate in a team environment

Reliability flexibility and approachability

Process oriented adaptable reliable flexible and approachable