Administrative & HR Coordinator

The Employee shall serve as an Administrative Assistant providing cross-functional support to the CEO and the broader organization. In addition to managing administrative and executive tasks the Employee will assist in human resources accounts coordination office administration and interdepartmental support. This role requires strong organizational ability multitasking across functions and a solutions-oriented mindset.

Key Responsibilities:

Executive & Administrative Support

Coordinate schedules appointments and calendars for the CEO and senior leadership

Prepare documentation correspondence memoranda and reports

Manage travel arrangements including flights accommodation and ground logistics

Assist in gathering background materials and preparing presentations meeting decks and reports

Accounts & Finance Support

Assist in basic bookkeeping and expense tracking

Prepare and monitor expense reports; reconcile credit card statements

Liaise with the accounts team on invoices petty cash and payment requisitions

Maintain documentation for audits finance reviews and internal reconciliations

HR & People Operations

Support recruitment coordination including interview scheduling and candidate communication

Maintain and update employee records and HR documentation

Assist with onboarding offboarding and internal communication protocols

Help monitor attendance records leave tracking and basic HR compliance requirements

Office & Records Management

Maintain contact lists visitor logs and filing systems

Supervise office maintenance service contracts and inventory of office supplies

Serve as liaison with vendors service providers and facilities staff

Meeting & Communication Coordination

Prepare meeting agendas and take minutes of internal or client meetings

Communicate decisions and ensure follow-up on action items

Draft formal letters emails applications and official correspondence

Team & Departmental Support

Provide general support across departments (admin operations HR finance logistics)

Help coordinate activities between local and overseas teams

Act as the point of contact for interdepartmental tasks as assigned by the CEO

Other Duties

Adapt to changing needs of the business; handle additional assignments as required

Uphold discretion confidentiality and professionalism at all times

Qualifications

Bachelors degree in Business Administration Commerce HR or a related field (optional)

24 years of experience in administrative or executive support roles ideally with exposure to HR or accounts functions

Strong written and verbal communication skills in English; Arabic and/or Hindi is a plus

Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)

Ability to handle sensitive information with discretion

Strong multitasking problem-solving and organizational skills