DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.

ABOUT WFP

The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.

At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP visit our website: follow us on social media to keep up with our latest news: YouTube LinkedIn Instagram Facebook Twitter TikTok.

WHY JOIN WFP

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive diverse and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

JOB TITLE:Management Services Officer

TYPE OF CONTRACT:Junior Consultancy

UNIT/DIVISION:Management Services (for Libya & Tunisia COs)

DUTY STATION (City Country):Assignment carried out on a remote basis.

DURATION: From 01 Nov until 31 Jan 2025 (renewable)

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The incumbent will provide support to the delivery of high quality client-focused and value for money services pertaining to the Management Services portfolio that enable WFP to deliver on its mandate of Saving Lives Changing Lives.

KEY ACCOUNTABILITIES:

Under the direct supervision of the Head of Management Services (for both Libya and Tunisia Country Offices) the incumbent will be responsible to:

General:

• Collate data and prepare basic analysis to support efficient planning and decision-making.
• Assist in the identification of requirements pertaining to resources aiming at efficiency cost-effectiveness and timeliness of operations and services.
• Maintain working relationships with WFPs internal and external stakeholders other UN agencies and government entities ensuring relevant exchange of data and identifying areas of potential improved alignment of operations and cooperation.
• Utilize digital tools and applications to their fullest potential collaborating with technical experts to effectively adopt innovative technologies thereby enhancing operational workflows and customer service.

Travel and Logistics Coordination:

• Prepare and manage Travel Authorizations (TAs) ensuring compliance with corporate policies and the most effective use of WFP financial resources.
• Coordinate all steps of travel processes from planning to insurance addressing challenges for a seamless experience.
• Align ticketing with WFP corporate guidelines monitor issuance and manage liabilities effectively.
• Monitor travel expenses identify cost-saving opportunities and optimize budgets.
• Track and process payment of Monthly Subsistence Living Sum (MSLS) as applicable ensuring alignment with corporate policies and project objectives.
• Administer payment of Danger Pay providing all necessary support throughout the process.
• Collaborate with travel agencies for competitive rates and efficient booking processes.
• Coordinate and process Rest & Recuparation (R&R) requests ensuring timely processing and adherence to corporate policies.
• Monitor rental deductions for international staff ensuring accuracy and compliance with corporate policies.

System Actions (WINGS) to Support Procurement Oversight:

• Raise Purchase Requisitions (PRs) to initiate the procurement process.
• Generate Purchase Orders (POs) to formalize agreements with vendors.
• Manage Multiple Purchase Orders (MPOs) efficiently.
• Process UNSJPO/Zint POs in accordance with corporate procurement guidelines.
• Receive GRNs to verify the receipt of NFIs.
• Submit NFI procurement requests for both Country Offices with accurate documentation and adherence to corporate procurement policies.
• Collaborate with the procurement unit to ensure streamlined processing of NFI procurement requests.

Event Planning & Execution:

• Organize and supervise events workshops and training sessions for both Libya and Tunisia Country Offices ensuring seamless execution.
• Manage logistics venue reservations and participant arrangements.
• Gather feedback and assess the success of conducted events.
• Assess the efficacy and efficiency of travel events and procurement processes.

Protocol:

• Assist employees from Libya and Tunisia COs in applying for visa in connection with official travel ensuring a streamlined and efficient process.
• Facilitate application process for UNLP for employees from both Country Offices.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education: Advanced University degree in Business/Public Administration Engineering or other relevant field relating to office management and administration; OR First University degree with additional years of related work experience and/or training/courses.

Experience: Experience and/or training in at least one Management Services line of business (for example management of assets facilities fleet travel or other).

Experience in deriving insights and conclusions from data trends and performance metrics.

Language: Fluency in both spoken and written English. Fluency in Arabic is an advantage.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation please contact:

NO FEE DISCLAIMER

The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee please disregard it. Furthermore please note that emblems logos names and addresses are easily copied and reproduced. Therefore you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).

• Once your profile is completed please apply and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport recommendation letters academic certificates etc. may potentially be requested at a future time

• Please contact us at in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority. Therefore all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.