Executive Assistant

Dear potential new colleague

You will be a beating heart for us supporting the organization in its daytoday operations. You will closely support members of the global management team. The role is agile and broad ranging from being a pure calendar management pro planning and coordinating meetings. Assist with making meetings events & conferences shine. You master the communication with internal and external stakeholders from different cultures and corners of the globe. This is a very practical role with a lot of focus on problemsolving and a high focus on task completion!

As someone whocares for the planetyou will have varying tasks that changes from day to day.

The oat checklist:

Manage and maintain calendars with a focus on scheduling and stakeholder management

Prepare and book meetings agendas and followup on action points

Book business travel arrangements including flights transportation and lodgings handling and communicating required documentation

Coordinate calendars in order to schedule both internal and external meetings

Booking of conferences and venues

Financials such as credit card reconciliations and expense reports

You will be based at Malm HQ.

Are you the person we are looking for

To be successful in this position we are looking for someone with at least three years of experience from an ExecutiveAssistantrole with a strong connection to administration and service where assisting with the coordination of projects has been a vital part of your day.

Education is important but for this position experience is vital. You are a practical problem solver who has experience from an international environment knows the importance of your role the worth of nurturing relations and is brave enough to exist with us in this everchanging universe of ours.

We believe that you have a positive cando attitude and are prestigeless. You can lead yourself and create a structure where there are currently pockets of chaos and canwork flexible working hours.You speak and write English fluently and you have used the language in businessrelated situations.

Hereare the qualities werelooking for do you recognize them in yourself:

• Digital competence as you primarily will be working digitally in Office365
• Great skills in communication administration and handling information
• Experience in organizing external and internal meetings and events
• Good experience of business travel arrangements including handling documentation and requirements
• High levels of discretion integrity and professionalism are essential
• Good initiative time and workload management
• Masterful attention to details and thrives in a fast paced dynamic environment with a lot of things going on simultaneously

Finally we hope that you share our values and have a great interest to carry out our mission in order to make the world a little bit better.

YOUR APPLICATION

We value diversity and inclusion and welcome people from all backgrounds who see sustainability and health as important values. Even if your experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyway. If you have the curiosity passion and collaborative spirit lets do this together! It will be fun!

We treat all candidates equally: If you are interested please apply through our application system any correspondence should come from there. This will ensure that the candidate experience is smooth and fair to everyone!

The Oatly Way

Oatly is a company built on the idea of change. Our mission is to help people upgrade their everyday lives and the health of the planet by making tasteful oatbased food products accessible to a wider audience in a worldclass manner. Its why we come to work every day. With head office in Malm and production in Sweden Netherlands China Singapore and the US our products are available in almost 30 countries across Europe North America and Asia.