Admin Assistant

Job Summary

Provides administrative support to ensure efficient operation of office.

Answers phone calls, schedules meetings and supports visitors.

Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.

Exhibits polite and professional communication via phone, e-mail, and mail.

Supports team by performing tasks related to organization and strong communication.

Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.

Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.

Provides information by answering questions and requests.

Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

Contributes to team effort by accomplishing related results as needed

Requirements

Education/Experience:

Bachelor degree required

3+ years relevant experience in executive administrative support

Previous experience working in a corporate communication or marketing department.

Banking experience preferred

Focused on gaining a full understanding of needs, providing quality solutions and follow-up as needed.

Able to work effectively in a team environment to balance workflow.

Proficient in Microsoft Office Suite, including Word, Excel and PowerPoint, and other software, such as Diligent, used to facilitate Executive Office activities.

Strong organizational abilities and flexibility to handle multiple tasks.

Industry: Admin