Coordinator-Institutional Research and Reporting

The Institutional Research and Reporting Coordinator aids with comprehensive research and reporting services provided by the Office of Institutional Effectiveness Research and Planning. The Coordinator collects and analyzes data to generate reports for internal and external stakeholders and is the local contact for required state and federal reporting requirements. The Coordinator acts as a liaison with departments as the single point of contact for data and analysis needs to support decision making.

At a minimum the essential functions of this position shall include:

1. Completes local state and federal regulatory reports including all Alabama Community College System and Alabama Commission on Higher Education required reporting.
2. Serves as the Colleges Integrated Postsecondary Education Data System (IPEDS) keyholder.
3. Assists in the compilation and sharing of institutional data as requested to promote data driven decision making.
4. Monitors and reports required student achievement measures in accordance with accreditation requirements.
5. Provides support for accreditation requirements including substantive change monitoring notifications and approvals and the monitoring of off-campus instructional sites.
6. Provides data for college-wide publications related to student success and institutional research.
7. Performs queries and prepares reports via Argos Data Access and Exchange (DAX) or other database reporting tools.
8. Extracts data to support academic program reviews and other ad hoc requests to support decision making.
9. Utilizes data visualization techniques in institutional dashboards and reporting.
10. Enhances data literacy across campus by identifying and providing data needed for planning and institutional effectiveness and improvement.
11. Monitors program graduates career placement licensure pass rates employment data and other statistical data points for student success metric tracking required for accreditation.
12. Holds primary reporting authority for the performance of more than thirty programs in accordance with Workforce Innovation Opportunity Act (WIOA) for Alabama and surrounding states.
13. Coordinates cross-departmental reporting for the Perkins Needs Assessment and the corresponding performance metrics.
14. Assists in tracking program performance data as required for Gainful Employment and Financial Value Truancy federal reporting.
15. Assists with presentations of institutional data state and federal reporting results and achievement data to college stakeholders.
16. Assists with major projects of the Office of Institutional Effectiveness Research and Planning to include accreditation and strategic initiatives.
17. Supports the functions of the office as required (scheduling meetings submission of purchase requisitions and required documentation software agreements office website management etc.)
18. Shows evidence of maintaining and expanding professional competencies through activities such as continuing education membership in professional organizations and participation in related local and state activities.

All positions at Coastal Alabama have the job responsibilities below:

1. Handles sensitive information in a confidential manner.
2. Maintains a highly professional attitude and demeanor at all times.
3. Provides responsible appropriate and satisfactory leadership on campus and within the College.
4. Communicates positively and professionally in all aspects of the position.
5. Attends all staff meetings College meetings and professional development activities.
6. Becomes thoroughly familiar with all pertinent state and national policies and comply with said policies.
7. Serves on and provides information to college committees as needed.
8. Complies with ACCS and College policies as well as state and federal laws.
9. Ensures the positive promotion of the College and integration of all campuses within the College.
10. Is prompt and punctual in reporting for work meetings and office hours.
11. Performs other duties as assigned.

Required Qualifications

1. Bachelors degree in a related field from a regionally accredited institution OR equivalent recent relevant full-time work experience (two years of full-time recent relevant work experience for every one year of college).
2. Five years of demonstrated related work experience.
3. Ability to utilize Excel or other databases to analyze information and prepare reports with pivot tables and other methods.
4. Experience working with numerical data.
5. Ability to keep complex records and prepare accurate reports.
6. Ability to work independently and in a team environment.
7. Ability to multi-task and prioritize responsibilities.

Preferred Qualifications

1. Knowledge of Banner with the ability to perform query functions and utilize ARGOS reporting.
2. Knowledge of local state and national community college issues; academic and student development programs; federal and state reporting; accreditation requirements; institutional effectiveness and student learning outcomes; development of assessment tools.
3. Experience in institutional research.
4. An understanding of and commitment to the philosophy and mission of a comprehensive community college.
5. Commitment to all students and faculty including those of diverse cultures and ethnic backgrounds.
6. An understanding of the broad range of students abilities in an open admissions college and the ability to communicate to the community college student population.

APPLICATION PROCEDURES:

A complete application packet consists of the following:

• A completed online application form.
• Current resume showing education degrees earned and complete employment history.
• Copies of transcripts from all colleges attended where required degrees were conferred. Degree(s) must be posted on transcripts.Official copies will be required if employed with the institution.

Applicants must meet the minimum qualifications as indicated in this vacancy announcement and must submit a completed application packet in order to be considered for an open that do not have the required attachments are considered incomplete and will be immediately addition only completed applications received during the period of this vacancy announcement will be considered.

All applicants are required to apply on-line for job opportunities. To apply on-line go to and click on the job title you are interested in and then click on the Apply link. If this is the first time you are applying using our on- line job application you will need to create an account and select a Username and Password.

Please Note:

• It is recommended that you have digital (PDF) copies of your resume and unofficial and/or official transcripts. You will be required to upload this during the application process.
• We do not accept paper faxed or emailed applications and application materials.
• You may not put see resume on any section of the application form.
• Please ensure that uploads are not behind a paywall or a password-protected area. The screening committee may disqualify your application packet if required uploads are inaccessible.
• When you finish the steps to apply to a job you will receive an on-screen notice that youve successfully applied. However this notice does not mean your application materials are complete.
• Correspondence regarding positions ( interview appointment position filled announcement) will be sent to applicants through the e-mail address used on the applicants NEOGOV accounts. Applicants are required to monitor their e-mail accounts for updates regarding positions.
• Incomplete application packets will eliminate the possibility of an interview. It is the sole responsibility of the applicant to ensure his or her application packet is complete.
• The college may require that applicants for faculty positions submit supplementary information from the attending college registrar to explain undergraduate courses that received graduate credit on the academic transcript prior to being considered for an interview.

ADDITIONAL INFORMATION:

Coastal Alabama Community College is an equal opportunity is the policy of the Alabama Community College System including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees that no employee or applicant for employment or promotion shall be discriminated against on the basis of any impermissible criterion or characteristic including without limitation race color national origin religion marital status disability sex age or any other protected class as defined by federal and state law.

It is College policy to provide equal opportunity for employment and advancement to all applicants and employees as required by appropriate federal and state law.

Coastal Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees. Applicants in need of an accommodation(s) should contact the Human Resources Office prior to the interview.

Coastal Alabama Community College reserves the right to withdraw this job announcement at any time prior to the College reserves the right to fill the position within one year of the stated anticipated starting date or not to fill the position due to budgetary or operational the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.

Coastal Alabama Community College is a multi-campus organization and employees of the College may be assigned to work at any of the College worksites may be required to travel among various work sites for both day evening and weekend responsibilities and must provide their own mode of transportation.

Coastal Alabama Community College is an active participant in the Employment Eligibility Verification Program (E-verify).E-verifyelectronically confirms an employees eligibility to work in the United States as required by the Department of Homeland Security.

In accordance with Alabama Community College System policy and procedures the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Applicants must adhere to the Colleges prescribed interview schedule and must travel at their own expense.