Facilities Support Apprentice Administrator

Facilities Assistant Apprentice (Administrator) Kickstart your career in a role where no two days are the same

If youre organised proactive and ready to learn this apprenticeship is your chance to build a rewarding career in facilities administration while helping keep our college campuses running smoothly. Youll join a friendly supportive team who will guide you as you develop realworld skills in compliance customer service and workplace operations.

Youll play a key role in keeping our buildings safe welcoming and efficient. From maintaining accurate records and logging maintenance requests to coordinating contractors and supporting audits youll become a goto person for keeping things moving behind the scenes. Youll also get handson experience across our sites helping with room setups parcel deliveries and general upkeep of our grounds.

As part of your apprenticeship youll receive structured training mentoring and plenty of opportunities to grow. Well support your professional development every step of the way ensuring you build confidence and capability in a fastpaced essential service area.

If youre enthusiastic eager to learn and ready to make a real impact this could be the perfect start to your career in facilities.

KEY RESPONSIBILITES BUT NOT LIMITED TO:

Responsible for maintaining and enhancing the grounds and ongoing maintenance at college campuss as directed by the Grounds and Estate Supervisor.

• Maintain accurate facilities records logs and documentation

• Log maintenance requests and track progress using facilities management systems

• Assist with scheduling planned maintenance and contractor visits

• Manage facilities email inbox and respond to internal queries professionally

• Support the preparation of reports spreadsheets and compliance documents

• File certificates inspections and statutory records (e.g. health & safety fire safety).

• Assist with booking contractors and issuing permits where required

• Help manage contractor signin processes and documentation

• Chase quotes invoices and work completion confirmations

• Liaise with suppliers under supervision of senior staff

• Assist with updating risk assessments and safety documentation

• Support audits and inspections by preparing paperwork and records

• Help ensure facilities processes follow organisational policies and procedures

• Learn workplace systems procedures and best practice with mentoring support

• Undertake various porterage duties including room set up moving of furniture equipment and delivery of parcels.

• Ensure all personal development and training is kept up to date.
  

Is this you

Strong organisational and administrative skills

Good written and verbal communication

Willingness to learn and develop new skills

Basic IT skills (e.g. email Word Excel databases)

Attention to detail and ability to manage records accurately

Personal Qualities

Professional and courteous manner

Reliable and punctual

Able to prioritise tasks and meet deadlines

Confident working as part of a team

Discreet with confidential information

Why Oaklands

We want you to feel supported inspired and valued as part of our team. Youll enjoy:

• 30 days annual leave bank holidays

• Local Government Pension Scheme with excellent employer contributions

• Access to onsite gym and wellness facilities (St Albans)

• Free onsite parking

• Cycle to Work scheme discounted travel and wellbeing programmes

• Staff development days and continuous CPD

• Opportunities to progress into permanent roles upon successful completion of the apprenticeship (subject to business need and performance)

Additional Information

• This role may occasionally involve evening or weekend work to support events or maintenance.

• An enhanced DBS check is required for this position.

Please note: This will be a 2 year Fixed term Contract.