Operations Specialist Engineer

Overview:

• The Operations Specialist will provide high-level operational support and commercial administration for projects.
• Ensure all contractual obligations financial cycles and compliance requirements are met throughout the project lifecycle.
• Act as a key interface between project teams occasionally clients and corporate departments (Finance HR Legal) to ensure operational efficiency.

Specific Responsibilities:

• Financial & Commercial Admin: Invoices preparation review and submission then Payment submission and follow ups.
• Project kick-start: Lead the initiation of the kick-start phase for new projects coordinate for insurances bonds and all initial required documents coordinating with stakeholders to ensure resource readiness and the execution of documentation plans.
• Secondment Contracts Management:

• Administer the full secondment lifecycle including recruitment activities CV screening & reviews and mobilization/demobilization requests (PAAFs ATMs ATDs).
• Manage the end-to-end invoicing cycle including preparation review and submission of invoices then Payment submission and follow ups.
• Timesheet preparation review and approval and drafting review and submission of invoices and payment follow-up.

• Technical Submissions: Support new projects in the preparation and submission of initial project deliverables until full deployment of teams.
• Insurances: Coordination for general and project-specific insurance issuance and renewal cycles.
• Bonds & Guarantees: Arrange track and manage the issuance/ cancellation or retrieval of performance bonds and guarantees with finance department in accordance with contract requirements.
• Reporting: Support project teams in preparing Contract Project Review presentations (CPR).

• Correspondence: Prepare letters memos official correspondence and maintain project trackers and dashboards. 
• Procurement: Lead full cycle of preparation review and signature of consultancy contracts sub-consultancy agreements (SCA) and inter-company agreements (ICA).

Qualifications :

• Bachelors Degree in a Construction related discipline.
• 7 years in operations or project coordination within the engineering consultancy or construction industry.
• Fluent in Arabic and English
• Proficiency in MS Office (Excel Word PowerPoint).
• Proficiency ERP systems.
• Organizational and time-management skills with high attention to detail in document handling.
• Strong communication skills and the ability to draft professional correspondence for internal and external stakeholders.
• Ability to manage version control for document submissions and approvals.
• Knowledge of consultancy contracts sub-consultancy agreements (SCA) and inter-company agreements (ICA).

Remote Work :

No

Employment Type :

Full-time