Evergreen Admin Assistant

Scale-X Solutions

Job Location:

Mabini - Philippines

Hourly Salary: $ 101 - 101

Experience Required: 1-3years

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

PERMANENT DAYSHIFT WFH
(Solar Industry) Admin Assistant
Full Time (40 hours per week)

VA RATE: 10$ AUD per hour

Client : Solar industry

Reports to: Admin HR & Business Manager (Joint Role)

Language Standard: English (AUS)

Primary Systems: Simpro HubSpot Salesforce Corrigo Scribe

GENERAL WORK
- Solar Installation Documentation
- Energex and Greendeal Paperwork
- General Administration Tasks
- Stocktake
- Compliance
- Manage SWMS
- Manage licenses ensuring all are current and available
- Manage Insurances
- Client Portal Management
- Salesforce Home Repair Portal
- CPL Corrigo

Role Purpose

The Offshore Admin Assistant provides dedicated administrative support to the Admin HR and Business Manager. This role acts as the primary Compliance Engine for the business ensuring that all regulatory paperwork licensing and client portal management are handled with 100% accuracy maintaining the integrity of Evergreen Systems.

Key Responsibilities

1. Compliance & Asset Management

Licence Management: Maintain a master registry of all staff licences (Electrical High

Risk White Cards). Proactively follow up renewals 30 days prior to expiry.

SWMS Audit: Monitor and audit submitted Safe Work Method Statements (SWMS) for

completeness and ensure they are correctly archived against the corresponding Job in

Simpro.

SWMS Creation: Create project specific SWMS as requested as per SOP

Insurance Registry: Manage the company insurance portfolio ensuring Certificates of

Currency for Public Liability and Workers Compensation are current and available for

audit.

Stocktake Administration: Assist in reconciling physical stocktake data against Simpro

records to ensure inventory accuracy and identify variances.

2. Solar Industry Paperwork

Incentive Lodgement: Oversee the accurate preparation and submission of Greendeal

(STCs) and Energex paperwork to ensure timely rebate processing and grid connection.

Regulatory Compliance: Ensure all required state-based compliance forms and

Electrical Safety Certificates are generated and filed within the system.

3. Client Portal & System Administration

Portal Management: Act as the primary operator for the Salesforce Portal and Corrigo

maintaining real-time updates.

Data Synchronisation: Ensure milestone updates in external portals perfectly mirror

internal data held within the Source of Truth (HubSpot and Simpro).

Knowledge Management: Use Scribe to maintain and update Standard Operating

Procedures (SOPs) for all portal-related workflows.

4. Professional Standards

Language: All written correspondence system notes and documentation must be

maintained in professional Australian English (e.g. using s instead of z for organise

and ce for licence).

Data Integrity: Maintain a zero-error approach to data entry to ensure the Single

Conveyor Belt of Data remains unbroken.

Required Skills:

Required Skills & Experience Essential 2 years experience in bookkeeping accounting support or finance administration. Strong understanding of Australian GST and BAS requirements. Experience using Xero. Proficiency in Microsoft Excel and/or Google Sheets. High attention to detail and accuracy. Strong organisational and time management skills. Ability to follow instructions and work collaboratively with the Accountant. Excellent written and verbal English communication skills. Desirable Experience in construction trades or property-related businesses. Familiarity with intercompany accounting. Exposure to budgeting and management reporting. Accounting or bookkeeping qualifications. Key Performance Indicators (KPIs) Transactions processed accurately and on time. Reconciliations completed within agreed deadlines. Supporting schedules maintained and up to date. Compliance workpapers prepared accurately for review. Efficient and responsive support to the Accountant.

Required Education:

None in Specific

This is a remote position. PERMANENT DAYSHIFT WFH(Solar Industry) Admin Assistant Full Time (40 hours per week) VA RATE: 10$ AUD per hour Client : Solar industry Reports to: Admin HR & Business Manager (Joint Role) Language Standard: English (AUS) Primary Systems: Simpro HubSpo...