Proposal Specialist

The Challenge of the Proposal Specialist in a few words

The Proposal Specialist is seen as the Project Manager of each proposal as it entails expertise in coordination financial aspects and great organizational skills. 

Your contribution in the role of Proposal Specialist:

• Manage multiple RFP/RFI/RFQ simultaneously. Establish priorities and monitor the progress of each proposal to make sure to respect timeline constraints.
• Works in collaboration with customers as well as various business units (Sales Finance Project Management Engineering Legal) to ensure Avernas business offer is well aligned with clients expectations and according to established standards.
• Prepares proposal documents and coordinates all of the efforts involved in obtaining effort and cost estimates.
• Reviews contract legal terms in collaboration with the legal department.
• Works with procurement as needed to gather and verify material costs and lead times.
• Validates the accuracy of the information and builds the pricing strategy alongside the Sales Manager as well as the cost structure with Finance.
• Communicates with internal stakeholders (Sales Manager Executives) in the event of a contractual deviation or discrepancy in meeting a customer requirement.
• Reviews and accepts purchase orders including the validation of sales conditions (both commercial and a minimum of legal). Liaises with customers for revisions if need be.
• Schedules and leads all related meetings including commercial Business Reviews to discuss proposals for Executives approval.
• Acts as the liaison with the project launching teams as well as billing.
• Using the CRM tool (Salesforce) meticulously records related activities and approvals.
• Verifies and approves proposals from other colleagues.
• Supports Sales Managers from an administrative standpoint with any logistics required in obtaining contracts (vendor forms issuance of certificates etc) for both the private and public sector.

Qualifications :

The ideal candidate in a few words

• Degree: Bachelor of Administration or related field.
• Experience in proposal development and cost analysis
• Skills: Proficiency in Microsoft Office suite (Word Excel PowerPoint) and Salesforce knowledge is an asset.
• Assets: Knowledge of electronics industries telecommunications aerospace and automotive. Experience in Salesforce (as Administrator or Developer).
• Results Driven: Excellent communication and relationship building skills with the ability to multitask and establish priorities.
• Excellent analytical skills and attention to detail.
• Multilingual: Fluent in English and Spanish both written and spoken.

Additional Information :

Whats in It for You

• Flexible work hours full benefits 
• A additional day off on your birthday #LI-Hybrid 
• Flex Days paid between Christmas and New Year
• Competitive total compensation
• Be part of a company that puts ESG at the heart of its mission for people planet and performance. 

Averna is committed to employment equity and to encouraging diversity and inclusion. We are pleased to consider all qualified applicants for employment regardless of race color religion sexual orientation gender national origin age disability veteran status or any other legally protected status.

Remote Work :

No

Employment Type :

Full-time