P2P Coordinator

Reporting into the Controller this is a key operational role which is accountable for the efficient day to day running of P2P activities. The P2P Coordinator will provide exceptional technical skills executing and supporting the accounts payable daily processes with accuracy efficiency and timely manner.
The P2P Coordinator is expected to assume the following key responsibilities plus any other reasonable duties as required:

Payments
Ensure all payment runs are signed off by authorized signatories and that treasury have been advised of payment amounts prior to runs
Resolve payment rejection queries
Write off unpresented cheques
General purchase ledger maintenance and reporting
Provide exceptional customer service to internal and external customers at all times
General administration duties

Invoice & Query
Ensure the uploading & processing of invoices/payment request forms
General purchase ledger maintenance and reporting
Debit balance dispute resolution
Ensure maintenance and matching for PO Orders
Be aware of exceptions on PO orders
Manage the business rules for PO and Non PO invoices
Handling and resolution of invoice queries
Provide exceptional customer service to internal and external customers at all times
General administration duties

Travel & Expenses
Review of process non-automated colleagues expenses into Oracle
Monitor and chase submission of corporate card expense claims where appropriate
Ensuring that any regional legislative analysis is completed and timely

Validation and review of coding of automated expenses
Supervise ordering of colleagues Currency Advances and reconciliation of related expenses.
Dealing with all employee/business expense queries when needed
Provide exceptional customer service to internal customers at all times
General administration duties

Controls / Compliance / Audit
Perform internal controls to ensure the (RACM) Risk Assessment & Control Matrix is applied.
Flag any control risks and instances of fraud (both actual and attempted) to the Regional Controller as early as possible.
Work effectively with internal and external auditors.
Regularly perform and review reconciliations drive action plans and ensure that controls are implemented accurately and on time each month.
Prepare DTP SOP and any other relevant documentation for the P2P processes and flow.
Ensure all company policies and procedures are adhered.

Communication
Collaborate with all internal teams.
Maintain open lines of communication with internal customers to address inquiries and concerns.
Provide regular updates on P2P activities to management.
Process Improvement
Identify opportunities for process improvement within the (P2P) procure-to-pay cycle.
Collaborate with cross-functional teams to implement changes that enhance efficiency and effectiveness.
Monitor KPIs and SLAs.

Qualifications :

SKILLS & ABILITIES

Good communication skills with the ability to build good relationships with a wide range of stakeholders internal departments and key contacts
Proficient skills in Excel Word and Outlook are essential
English Advanced (preferable)
Remain approachable under pressure
Knowledge and ability to use relevant internal systems
Act with integrity tact and diplomacy
Work as part of a team
Ability to complete a variety of related tasks
Pro-actively solve problems
Excellent Customer Service skills
Good time management skills
Ability to be flexible within role
Excellent oral and written communication skills

KNOWLEDGE & QUALIFICATIONS

Good knowledge and understanding of P2P processes within specific area of expertise:
Queries & Payments
Travel & Expenses
Best practice in P2P
Corporate Credit Card management
A thorough knowledge of Oracle system preferable

Remote Work :

No

Employment Type :

Full-time