Admin tMart

Were looking for a Admin to join the team and focus on growing our own Grocery Store tMart which is the regions first cloud store concept offering 30-minutedelivery of groceries at hypermarket prices. The service has expanded rapidly across Kuwait UAE Qatar Jordan Bahrain Egypt Oman and Iraq!
 

Whats on your Plate

• Generating preparing scheduling and sending operations reports Maintain the countrys operational Master files (SOPs SLAs ..etc)

• Maintain all stores related data (Personnel contracts licenses building management contact details health cards assets etc)

• Proper tracking for all legal licenses and heath cards and follow up on renewals and completion to avoid fines.

• Handle data collection for overtime and ensure timely submissions and approvals from city managers for in-house and outsourcing companies.

• Support operational projects initiatives and special projects with proposal preparations and presentations when needed.

• Coordinate activities throughout the operation to ensure efficiency and maintain compliance with company policy and management deadlines (Marketing activities Engagement activities etc)

• Track operational supplies and consumption as necessary to avoid interruptions of business (Stationary Pantry supplies Drinking water Toners Consumables etc)

• File maintain and track all operational POs (Construction procurement personnel etc)

• Maintain office services by organizing office operations and procedures controlling correspondence designing filing systems reviewing and approving supply requisitions and assigning and monitoring clerical functions.

• Keep management informed by reviewing and analyzing special reports summarizing information and identifying trends.

• Maintain tracking of recruiting selecting onboarding orienting and training of operations employees.

• Maintain records and historical data for operations staff warnings and recognitions.

• Ensure that all stores utilities accounts data is maintained and follow up on payments execution by finance and keep logs to ensure historical data is accessible and there is no interruption to store operations.

• Attending operations management and cities meeting and provide minutes of meetings logs with actions decided if any and owners and ensures follow up on timelines with the respective parties.

• File all operational stores visits and provide a summary and suggest enhancements to the existing logs by city heads.

• File all surprise audit stores visits reports and follow up on actions defined by Sr operations manager.

• Provide historical reference by defining procedures for retention protection retrieval transfer and disposal of records.

Qualifications :

• You have at least 3 years of experience within data recording and the administrative field.

• You are very detail-oriented structured and know how to prioritize -- you consider yourself as someone who delivers solutions and not bottlenecks to be solved.

• You can interact with senior-level executives and can manage the expectations of multiple stakeholders.

• You are someone energized by the unknown and look forward to learning each day on the job.

• You have excellent analytical and communication skills and always like to be hands-on with several tools.

Remote Work :

No

Employment Type :

Full-time