W2 - Project Manager II leading and supporting testing initiatives - Hybrid

This is a repost. Do NOT submit previous candidates.

Feedback from manager:

1. Previous candidates were unable to provide specific examples of how they managed a project. While some candidates were able to communicate generic processes DOR is interested in the specifics. Candidates also demonstrated a general understanding of project prerequisites but not how they managed the project throughout its lifetime.
2. Interested in hiring a subject matter expert that can be productive with minimal onboarding time but DOR understands there will be some time to learn their systems and processes.
3. See Additional Information at the bottom for more feedback from the manager.

The client is looking for a Project Manager II.

Will close to submissions on 3/26/24 at 4:00PM CST.

11 or more years of experience as an IT Project Manager
Experience eliciting and documenting business requirements and software solutions
Experience leading and supporting testing initiatives
Experience managing more than one application enhancement project simultaneously

Nice to have skills:
COTS application experience
Managing software upgrade projects

Interview Process: MS Teams with video on (1st interview) and inperson (2nd interview)

Remote or onsite Candidate MUST be a WI resident or willing to relocate to WI prior to starting the role at their own expense. Initiallythis resource will be onsite for the first month. After the first month the candidate can request a hybrid schedule. Cannot be remote for more than 60% of a twoweek pay period.

Duration: 6/30/24 with extensions possible.

The primary feedback is about answering the interview questions. We ask for specific examples that demonstrate their skills. If we only hear a list of skills or generic statements about process (e.g. confirm scope create work plan send status reports etc.) that doesnt clearly demonstrate that they have performed the tasks. If were interviewing resources with 11 years of experience our expectation is
they can pick a project theyve managed and can explain exactly what they did as a project manager. We have asked follow up questions to tease out more details and hear more of the same.

We also had instances where the candidate provided good information about the project...but not their role. Its helpful to have a general understanding of the project or system at the start. It is much more important to hear how they managed the project documented requirements led testing managed stakeholder expectations while managing multiple projects etc. I dont want to know about a company upgrading their application. I want to hear how the candidate managed the system upgrade project.

The final feedback is probably for us when choosing which candidates to interview. We are very interested in finding someone that can be productive on day three acknowledging there will be onboarding time for understanding our systems and processes. We have in flight projects that we need to hand off once someone starts and should consider the types of projects we have queued when choosing candidates for interviews. We arent an Agile/Scrum shop right now and have no plans to change in the foreseeable future.

POSITION SUMMARY

This is an advanced professional position providing project management and business analysis expertise supporting Department of Revenue initiatives. This position:

Performs project management activities for assigned projects and enhancements.
Directs and guides the analysis design development testing and implementation for assigned projects and systems.
Coordinates business requirements development for assigned enhancements and projects.
Plans leads and performs testing activities for assigned system maintenance and enhancement requests.

Working with agency partners this position confirms functional and technical business requirements presents and negotiates solution options identifies timelines and coordinates and leads solution implementations. This position acts as a facilitator planner and problem solver in order to meet agency strategic objectives.

The position requires advanced working knowledge of project management methodologies and standard industry practices; business analysis techniques and practices; and information technology development practices and environments. The position also utilizes excellent communication and consensus building skills and the ability lead teams and work effectively within a team development environment.
The position works independently under the broad policy guidance of the Business Intelligence Services Management Information Chief.

RESPONSIBILITIES

A. Perform project management activities for assigned enhancements and projects.
Plan monitor and support all project plans and work activities according to the department project management methodology. Adhere to DTS Project methodology for internal applications and purchased systems.
A.2 Develop project plan and schedule and identify project team and steering committee.
A.3 Schedule plan and facilitate project meetings. Establish project meeting agendas and create meeting notes.
Provide project interface for managers and project teams. Provide walkthroughs and presentations about new or changed applications as requested.
A.5 Facilitate and manage changes to project scope through appropriate approvals and communications.
A.6 Provide regular status reports for projects. Distribute status reports to stakeholders and present at project steering team meetings.
A.7 Analyze and report project risk factors and impact of change as requested.
B. Perform advanced business analysis activities for assigned projects and systems.
B.l Conduct/facilitate formal business requirements elicitation and business process mapping/reengineering activities.
B.2 Elicit requirements using interviews document analysis requirements workshops surveys business process descriptions use cases scenarios and workflow analysis.
B.3 Document requirements using standard business analysis artifacts like requirements documents process maps and use cases.
Coordinate requirements review with business and technical staff confirm shared understanding of all requirements and obtain business owner sign off. B.5 Develop test plans including system and user acceptance testing.
B.6 Perform system testing ensuring new or changed functionality is fully tested before release for business testing.
B.7 Coordinate tests with business areas assisting business area experts and program liaisons with the analysis of test results.

1. Knowledge and experience in Applications Development Project Management and methodologies
2. Strong analysis skills grounded in technology and business planning and management.
3. Business requirements elicitation and documentation.
4. Indepth knowledge and skill related to information systems analysis development documentation of process workflow and identification/documentation of business process requirements.
5. Experience and skill with Business Analysis techniques and use of industrystandard artifacts.
6. Strong ability to convert business requirements to technology system requirements.
7. Knowledge of information system concepts principles practices and techniques.
8. Knowledge and skill related to systems development life cycle techniques including user interviewing data collection advanced systems analysis design techniques functional specifications system testing/debugging and system documentation.
9. Knowledge and skill in developing test plans scripts and scenarios including identifying test inputs outputs and expected outcomes.
10. Knowledge and skill in development of training materials and training program delivery/presentation.
11. Knowledge of systems implementation issues and methods.
12. Knowledge of meeting facilitation and management techniques.
13. Strong interpersonal skills including the ability to work independently and collaboratively with peers business and IS managers and staff in federal state and local agencies and with division and department managers or staff.
14. Strong oral and written communication skills including the ability to communicate business and technical concepts and information effectively to a wide range of audiences.
15. Effective use of consensus building to reach decisions.
16. Knowledge and skill in providing excellent customer service
17. Ability to form effective working relationships and participate as part of a collaborative team effort.
18. Ability to learn quickly; synthesize complex information; identify key points and communicate results accurately and effectively.
19. Skilled in organization prioritization and time management.
20. Group presentation skills
21. Resourceful in identifying/obtaining information sources needed to perform effectively.
22. Ability to work independently and exercise appropriate discretion with a minimum of supervision and produce effective acceptable results within short time frames.

23. Conceptual understanding of web applications and relational database architectures
24. Fluency in Microsoft Office Suite (Outlook Excel Word PowerPoint Visio etc.)