Virtual Assistant

We are looking for a wellorganized and professional Virtual Assistant to support the Production Manager and their team in handling various processes and communication tasks within the company.

The Virtual Assistant will be responsible for overseeing the teams design deliverables and ensuring seamless and timely communication with clients.

Tasks

• Collect great designs made by designers for the weekly bulletin.
• Organize and update SOP database and other admin documents for production.
• Assist designers by downloading graphics templates and assets from platforms like Freepik Envato etc. (companys account) and arrange them for easy access.
• Monitor Customer Satisfaction (CSAT) responses on Slack to boost team spirit and create a positive work environment.
• Support new team members during their first week to help them integrate smoothly.
• Gather data for the Designer of the Month recognition program.
• Prepare weekly reports with important metrics and project updates for leadership review.
• Manage team absences to ensure tasks are covered and productivity is maintained.
• Assign tasks to team members as needed collaborating with the team.
• Conduct endofday checks to make sure all tasks are completed.
• Upload new clients assets to Box for project execution.
• Update Notion with new clients details for accurate project management and client communication.

Requirements

• Proven work experience with Notion Slack and Trello
• Excellent verbal and written communication skills (English)
• A high school qualification or equivalent
• Prior experience as an administrative assistant or similar
• Fully computer literate with proficiency in Microsoft Office
• Highly organized and attentive to detail

Benefits

• Pay: Depending on experience.
• Location: Homebased (Philippines) Work from home coworking space beach wherever youd like as long as you have a laptop and good internet connection.
• Schedule: Monday to Friday 8h/day morning shift with occasional core hours being 1 pm to 10 pm (Manila time).
• Designer Referral:$100 for each web/graphic designer you refer who joins and stays with us.
• Paid TimeOff: 15 days of paid leave 10 unpaid days 2 sick days paid (after 6 months of tenure).
• Bonuses: Christmas bonus Performancebased increase and bonus career progression.