Team Administrator

1. Key Responsibilities

• Manage plan and coordinate A&A meetings and events taking place in Singapore including but not limited to biweekly connect session annual A&A Week annual team events adhoc visits from VPs/ SVP.
• Coordinate and arrange 1:1 meetings between the VPs AADs and ADs and their direct reports and other staff.
• Support the A&A team on administrative matters for e.g. room bookings T&E issues access pass requests stationery reminder to team on upcoming tasks e.g. CAPA ECs.
• Assist team to book flights/ hotels or liaise with travel agency/ hotels/ local transport/ CIBT on travel needs for team where required. Provide research options to team on complicated/ last minute travel plans or changes.
• Main person in charge of raising POs for purchase needs and vendors.
• Main liaison with other supporting departments e.g. REF Tech HR Finance where required.
• Assist in new joiner onboarding and leaver support.
• Maintain Teams channels and workplace accounts relevant to A&A Asia team. Ensure distribution lists in Teams workplace group emails are updated.
• Liaise and coordinate with A&A teams based in UK and US where required.
• Contribute and assist in adhoc projects needs where required.
  
  

2. Key Competencies

• Willingness to work flexibly and to go beyond to provide support to the team.
• Excellent collaborator with strong relationships across the EA and Team Administrator community.
• Strong relationship builder and team player.
• Proactive thinker and selfstarter who can work independently.
• Strong organizational and administration skills.
• Comfortable in collaborating with all levels of the organization with high level of awareness of interdepartmental relationships.
• Ability to prioritize important tasks and complete them timely and accurately.
• High integrity and ability to keep confidential information within A&A.
  
  
  

3. Basic Qualifications:

Professional

• Good GCE O or A level
• Private Secretarial Certificate or equivalent
• 510 years in Team Administrator position or similar
  

Technical

• Knowledge in MS office softwares e.g. Word Excel and Powerpoint
• Good administration skills
• Competent in learning new IT tools
  

Competencies

• Proactive
• Good team player and able to work well and relate to all levels of people
• Eye for detail and good communication & organizational skills
• High integrity for confidentiality
  

Remote Work :

No