SCM Lead

JOB DESCRIPTION:

PURCHASE PLAN AND COST PLANNING

Coordination with the endusers regarding the schedule of requirements and identify the needed items

Participation in the conceptualization discussion of the endusers to determine the feasibility of requirements and provide suggestions / alternatives

Follow up the endusers if expected PRs based on the Purchase Plan are not yet submitted

Responsible for the updating if there are movements and revisions on the purchase plan

Lead and participate in the cost planning process for all requirements to be purchased for the assigned projects

PR/PO PROCESSING

Review Purchase Request (PR) received and ensure that descriptions and specifications of the items being requested are accurate and complete within the prescribed time period based on SLA

Examine and prioritize urgent PRs through proper management of workload to serve immediate needs of the company

Prepare RFQ and send to accredited suppliers who are capable on providing the items required

Prepare technical tabulation / canvass sheet / canvass report to easily evaluate proposals and quotations. Coordinate and secure approval from the endusers

Negotiate with vendors the price warranties payments and delivery terms etc. with proper technical and commercial evaluation providing the company cost savings

Communicate through constant interaction with both endusers and suppliers for efficient transactions and to be in accordance with the SLA and/or Purchase Plan Schedule

Evaluates PRs and provides alternatives to endusers to provide the company with the best value and quality items

Provide resolutions to the issues and urgent matters before escalating to the team head

Liaise between Requestor and Vendor for the approval of the item being requested queries complaints and other requirements.

Research on past trends and/or pricing for the specific item/service being handled

Process the assigned Purchase Orders (POs) within the prescribed time period based on the Service Level Agreement (SLA)

BID CONTRACT PACKAGE PROCESSING

Review Bids Request received and ensure that submitted bid plans and documents descriptions and specifications of the items being requested are accurate and complete within the prescribed time period based on SLA.

Examine and prioritize urgent bids through proper management of workload to serve immediate needs of the company

Prepare RFQ and send to accredited suppliers who are capable on providing the items required

Prepare technical tabulation / canvass sheet / canvass report to easily evaluate proposals and quotations. Coordinate and secure approval from the endusers

Assess all technical plans and terms of reference provided by end user and be able to evaluate its sufficiency and accuracy

Ensures accurate technical specifications and detailed scope of work of are followed by the contractor before awarding

Negotiate with vendors the price warranties payments and delivery terms etc. with proper technical and commercial evaluation providing the company cost savings

Communicate through constant interaction with both endusers and suppliers for efficient transactions and to be in accordance with the SLA and/or Purchase Plan Schedule

Evaluates bids and provides alternatives to endusers to provide the company with the best value and quality items

Provide resolutions to the issues and urgent matters before escalating to the team head

Liaise between Requestor and Vendor for the approval of the item being requested queries complaints and other requirements.

Research on past trends and/or pricing for the specific item/service being handled

Process the assigned bid requests within the prescribed time period based on the Service Level Agreement (SLA)

CONTRACTS ADMINISTRATION

Coordination with the endusers regarding the schedule of requirements and identify the needed items

Participation in the conceptualization discussion of the endusers to determine the feasibility of requirements and provide suggestions / alternatives

Follow up the endusers if expected PRs based on the Purchase Plan are not yet submitted

Responsible for the updating if there are movements and revisions on the purchase plan

Establish the monitoring files for construction and service contract including monitoring the whole contract execution process.

CONTRACT REQUEST PROCESSING

Review Contract Request received and ensure that descriptions and specifications of the items being requested are accurate and complete within the prescribed time period based on SLA

Examine and prioritize urgent PRs through proper management of workload to serve immediate needs of the company

Communicate through constant interaction with both endusers and suppliers for efficient transactions and to be in accordance with the SLA and/or Purchase Plan Schedule

Provide resolutions to the issues and urgent matters Liaise between the SCM Buying team contractor and enduser/site

DELIVERY MONITORING

Properly endorse the awarded POs and supplier details to SCM Logistics Ensure delivery of suppliers in accordance to SLA and/or purchase plan by coordinating with SCM Logistics

For imported items coordination with SCM Logistics on delivery of imported items Set the agreed timeline for the services

Provide assistance and aid in the resolution of logistics related issues and urgent matters

Awareness in the capacity of the supplier to deliver the items prior awarding

Able to resolve issues in the deliveries whether it be damaged missing etc. within SLA

SUPPLIER BASE / VENDOR MANAGEMENT

• To increase suppliers in each category being handled
• Source suppliers (abroad or local) that can provide a balance of good quality and affordable products

COMPETENCIES AND SKILLS REQUIRED

Can use Microsoft Office Excel and Powerpoint

Perform a variety of tasks often changing from one to another of a different nature

Can adapt to frequent changes in workload and adjust priorities quickly as circumstances dictate

Can work within deadlines and complete work in a timely manner

Displays Integrity

Liaising and documentation

Can apply effective interpersonal skills to provide service

Ability to deal with all levels

Proficient in communication

Can coordinate events involving multiple parties

Completes administrative tasks correctly and on time

Writes clearly and informatively (email memos letters reports)

Can perform work with close attention to detail

Meets challenges with resourcefulness

Can process and maintain recordkeeping or filling systems

Follows instructions responds to management direction

Remote Work :

No