Sales Administrator - Quote Writing

Key Skills:

A degree in business or technical field OR two years experience.

Experience with giving quotes for customers.

Good with MS Office analytical skills and a quick learner.

Packaging or Project Management experience preferred. Look for this first and highlight this in notes.

Question: How do you review RFQs and decide which ones are most important to complete first

Question: Please give an example of how you managed a volume or backlog of RFQs before.

Process: Phone > Video with HM > F2F > Offer

WIFM:

Lowcost medical and dental premiums through major carrier (company covers approximately 85%)

Immediate vesting in 401k match of 100% of first 3% of deferred compensation and 50% of next 4% of deferred compensation.

Short and longterm disability at no cost.

Hybrid work model offered to most nonremote employees after initial 6mths of employment.

PTO starts at 15 days and increases to 22 days at oneyear anniversary.

Basic Life and AD&D for employees and basic dependent life for eligible family members at no cost.

Additional recognition and compensation available for special accomplishments through Spot Award program.

. Student Debt Assistance Program available to accelerate student loan payoff.

Formal JD:

Summary: Team with Application Engineers Regional Sales Managers other Sales Administrators and Sales personnel to advance and propel the sales operation and process by preparing professional prompt and accurate sales proposals.

Quote Writing: Manage and prioritize daily Requests for Quotation (RFQs) from Regional Sales Managers and Application Engineers for complete machines retrofit components accessories and rebuilds; and assume responsibility for the quotation process. Responsible for the preparation presentation commercial accuracy (pricing terms and conditions) and final technical configuration of customer proposals.

1. Translate technical specifications into customerspecific quotations with unique product and application solutions.
2. Use discretion in determining product offering sensible options offerings service offerings and upselling opportunities.
3. Calculate price variables specific to the sale characteristics (rate of exchange landed cost factor product line/market offerings).
4. Determine source of supply and appropriate inventory and input costs Incoterms payment terms terms & conditions etc.
5. Review and prioritize all RFQs and determine the best course of action to complete as correctly and as quickly as possible; ensuring appropriate gross profit margins.
6. Update the CRM (Customer Relationship Management) database to ensure accurate sales pipeline information.
7. Consult with Application Engineers and the German parent company sales/order department as necessary.
8. Oversee the process of getting appropriate information to Engineering to ensure that all necessary drawings and customer signoff documentation are completed as correctly as possible.
9. Use established processes and procedures to complete all proposals according to established time frames.
10. Work with Regional Sales Managers and customers to modify and update proposals as necessary.
11. Facilitate the smooth handoff and transition of the proposal to Order Fulfillment.
12. Participate in regularly scheduled department meetings.
13. Assist in the ongoing development and refinement of quote systems.
14. Selfassess technical knowledge and obtain training as necessary.