Research Administrative Assistant - WPAFB OH

Research Administrative Assistant

Work Location

U.S. Air Force School of Aerospace Medicine

2800 Q Street Building 824

WrightPatterson AFB OH

Citizenship Requirements: US citizenship is required.

Clearance Requirements: Tier 1 Background Investigation (Standard Form 85).

Type of Employment: 40 hours per week.

Period of Performance: 08 May 2024 07 May 2027

Estimated Pay: $55000 $60000 year.

Summary of Services

The Research Administrative Assistant will support the 711th Human Performance Wing (711thHPW) Human Effectiveness Directorate (RH) Biomedical Impact of Flight (RHBF) Branch Chief and Section Chiefs on all administrative matters within the organization. This will include reviewing and implementing higher headquarter guidance in support of the organizational mission as well as preparing documents for external communication and strategically and proactively managing data and updated information retrieved from varied sources. Additionally the Assistant will assist Government personnel in performing a variety of administrative tasks in support of the daytoday oversight and management of the 711thHPW/RHBF branch by maintaining files spreadsheets and presentations preparing various types of documentation tracking departmental deadlines and suspense dates for multiple taskings and mission requirements scheduling division meetings managing division Temporary Duty (TDY) and leave requests and coordination.

Working Hours

Work schedule is normally fromMonday through Friday except federal holidays; however there may be times when it is necessary for the contractor to work before or after duty hours in support of specific tasks. Although schedule may have to be flexible it will not exceed 40 hours per week.

Mandatory Qualifications

Have a minimum of an Associates degree.

• Have at least three (3) years of demonstrated experience performing as administrative support and the experience shall be within the last three (3) years.
• Have a minimum of one (1) year of demonstrated experience working with Principal Investigators (PI) in a research environment and shall be familiar with the research process and required documents.
• Possess outstanding customer service with the ability to work as part of a team.
• Possess extensive organizational skills and the ability to work independently.
• Be proficient in all applications of Microsoft Office including Word Outlook PowerPoint Excel and Access.
• Be able to display knowledge and the ability to maintain sites in Share Point for the Division.
• Have the ability to resolve questions consult and track down information on Share Point.

Highly Desired Qualifications

• Experience in an administrative support position in a Department of Defense environment.

Duties/Responsibilities

• Review and implement higher headquarter guidance in support of the organizational mission as well as preparing documents for external communication. The contractor employee shall strategically and proactively manage data and update information retrieved from varied sources.
• Assist the Government in performing a variety of administrative tasks in support of the daytoday oversight and management of the 711th HPW/RHBF branch by maintaining files spreadsheets and presentations preparing various types of documentation tracking departmental deadlines and suspense dates for multiple taskings and mission requirements scheduling division meetings managing division TDY and leave requests and coordination.
• Support branch and division meetings (with some requiring preparation of briefing materials and taking notes/minutes from the meeting) and other activities as required by the Branch Chiefs or delegates.
• Shall support the Branch Chiefs in administrative aspects of personnel management (tracking training compliance with directives and maintaining files).
• Provide data entry retrieval and management support while providing assistance to program and technical staff.
• Support the research studies in the Branch by providing administrative management and assisting with data collection data entry and reports as needed.
• Assist as 711th HPW/RHBFs manager and technical expert for SharePoint and the shared drive. The contractor employee shall maintain sites in SharePoint and the shared drive across the divisions.
• Resolve questions consult and track down information on SharePoint and the shared drive.
• Type routine correspondence and reports using a personal computer and operate office equipment such as photocopier fax machine scanner and video teleconferencing equipment. The contractor employee shall also answer the telephone relay messages greet visitors and maintain schedules for the Branch Chiefs.
• Maintain a professional appearance decorum and provide outstanding customer service.
• Assist in maintaining a clean safe and healthy working environment to include engaging with facilities management to communicate division facility maintenance requirements as needed.
• Assist with the Division Safety functions to include distribution of quarterly safety briefings to 711 HPW/RHBF personnel assist in the development and maintenance of a tracking system to monitor training requirements and due dates monitor RHBF personnel training requirements and notify Division leadership of noncompliance.
• Assist with the division supply management functions to include keeping an inventory of available office supplies ordering new supplies when requested through the approved ordering method (GSA account) and providing access to supplies.
• Assist with the Records Custodian duties include working closely with division leadership and other staff in the maintenance care and keeping of the official records of the division. The contractor
• Maintain an orderly file system in accordance with Air Force and Air Force Research Laboratory guidance that ensures availability for inspection.
• Assist with the division morale function events to include resiliency training. Tasks to include assisting with organizing and coordinating morale events and coordinating with the Division Representative for the Wing morale team. Attendance to morale events is not required for the contractor employee.

COMPENSATION AND BENEFITS:

• Competitive Compensation package
• Comprehensive benefits including medical dental and vision options.
• Outstanding career growth potential.

ABOUT US:

Fidelity Partners is a Inc. 5000 USA company that provides medical technical logistical and administrative services to the federal government and commercial Clients across the country. Fidelity offers competitive salaries and benefits packages.

Qualified applicants are encouraged to learn more about us at or or call us at (210)or apply at

Fidelity Partners provides equal employment without regard to race color religion sex national origin age disability or in accordance with applicable federal state and local laws (EoE).

Remote Work :

No