Purchase Ledger Officer

WSETs purpose is to empower people through inspiring learning experiences all over the world. We offer a comprehensive suite of globally recognised qualifications covering wines spirits and sake.

We are the worlds leading provider of qualifications in wines spirits and sake delivering over 140000 exams each year to candidates in over 70 countries via our network of Approved Programme Providers (APPs).

The successful applicant will contribute to a culture of integrity empowerment dynamism and inclusivity within WSET.

Any offer of employment or your ongoing employment is conditional upon the successful completion of a thorough background check by an independent third party.

NB If you currently work for one of WSETs APPs you may not be eligible to apply for this role subject to your future career plans and the nature of that role. If you work for an APP either in a selfemployed or employed capacity and would like to discuss your eligibility please contact the hiring manager.

Were currently looking for an enthusiastic Purchase Ledger Officer to join our dynamic UK Finance Team. You will be playing a crucial role in maintaining the integrity of our purchase ledger while actively contributing to the Finance Teams collaborative efforts to advance the overall aims and objectives of the business.

Principle duties and responsibilities:

Ensure all purchase orders invoices and expense claims are approved in line with the purchasing policy are correctly coded and accurately recorded in finance system (NetSuite).

Prepare and process payment runs including electronic payments adhering to payment terms and company policies.

Ensure claims on our expenses platform (currently Webexpenses) are exported and accounted for in NetSuite.

Handle supplier queries and disputes in a timely and professional manner resolving issues to maintain positive vendor relationships.

Maintain accurate and uptodate records of supplier accounts payments and transactions.

Assist in monthend and yearend closing procedures including journal entries accruals and prepayments related to purchases.

Ensure compliance with relevant financial regulations and internal controls.

Full ownership of the Accounts Payable inbox.

Other Duties:

Balance sheet reconciliation for selected accounts

Purchase Order and Expense platform training for nonfinance colleagues

Assisting with queries and reporting as required by management.

Collaborate with other departments to streamline processes and improve efficiency in the purchasetopay cycle.

Contribute to the development and implementation of policies and procedures related to purchase ledger activities.

Assisting AR Team if required.

Additional duties may be assigned based on the needs of the organisation.

Skills and Competencies

Essential:

Sound knowledge of accounting principles and practices.

3 4 years experience with data input accounts payable and administration.

Effective communication skills both written and verbal with the ability to interact professionally with internal and external stakeholders.

Impeccable accuracy.

Proficiency in accounting software and Microsoft Office applications especially Excel.

Commitment to maintaining confidentiality and integrity in handling financial information.

Ability to prioritise a busy workload.

Ability to build good working relationships.

Desirable:

Experience in using Netsuite.
Experience of accounting in charity sector.
Experience of working with foreign subsidiaries and/or multisite business.

UK Benefits

Annual Leave 27 days pa public holidays increases with service; ability to buy/sell 5 days

Pension (options availableafter three months):

5% Employee (EE) 3% Employer (ER) contributions.

Option 1: 3% EE 5% ER

Option 2: 5% EE 8% ER

Option 3: 7.5% EE 12.5% ER

Option 4: 9% EE 15% ER

Health insurance (after three months):

Vitality scheme post probation Access to virtual GP appointments Rewards include Caffe Nero drinks Cinema Tickets Apple Watch Cash Back on Waitrose shopping Amazon Prime membership 75% off at Champneys 6 month subscription with HeadSpace Discounted Weight Watchers membership and gyms Smoking Cessation day worth 300 and half price health screens

Eye voucher scheme

Food and drink in the office

Nespresso coffee makers and a range of other drinks fruit cereals soups

Season ticket & gym membership loan scheme

Group income protection scheme

EAP

24/7 confidential help and support from trained counsellors and advisors

Death in service

4x annual salary paid to nominees with associated bereavement support for family

Enhanced family friendly leave and pay

Celebration vouchers

Cycle2Work scheme

Discretionary bonus

Development WSETs inhouse training and qualifications in Wines Spirits Sake and Beer as well as other professional development opportunities