Project Administrator - Rail

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We are looking to expand our Client Services team within the Rail & Infrastructure sector so would love to hear from you if you enjoy working in fastpaced environments problem solving and detail orientated work.

This is a Work from Home position with occasional travel to Billericay or London for office meetings.

Although this role will work closely with our fieldbased project managers the role does not directly progress into a project management position.

What youll achieve:

Providing the first line of project support making effective decisions and taking a proactive approach to problem solving including:

• Responding to all enquiries from operational teams and clients via multiple shared email inboxes and actioning accordingly.
• Generating purchase orders for Field Teams and suppliers reporting progress and completion of jobs to clients.
• Understand the purchasing and invoicing process ensuring invoices are processed and payment received within tight deadlines.
• Working closely with the Finance and Commercial teams to ensure new jobs are set up correctly and any queries are resolved with the Operational teams.
• Supporting the Contract and Site Managers in their administrative duties.
• Coordinate the commercial viability of new contracts through data analysis and project manage the delivery of appropriate amendments.
• Liaise across multiple business departments including Procurement Finance and Purchase Ledger to ensure compliance with supply chain and budget requirements.
• Assisting the HSQE team to ensure all health and safety certification is in place while championing compliance within your division.
• Deliver accurate reporting frameworks to your field teams Contract Managers suppliers and senior leadership in a timely manner.
• Receipt of site documentation from teams including timesheets and client paperwork.
• Ensuring that the Key Performance Indicators and Divisional Service Level Agreements are met and exceeded.

What we offer:

At Ground Control we believe in creating an inspirational environment and rewarding our employees for their hard work. We offer a wideranging benefits program supporting you to realise your full potential and are proud to be recognised as a great place to work:

Awards Accolades and Culture

• We have been awarded worldclass status for employee engagement in the 2023 best companies results ranking at #16 in the Top 100 Large Companies to Work For league table.

• CertifiedBCorp Accredited Ground Control has been certified by B Lab the notforprofit behind the B Corp movement as having met rigorous social and environmental standards which represent its commitment to sustainable goals ahead of profit.

• We inclusively support The Race at Work Charter Ban the Box The Armed Forces Covenant and are Disability Confident

• We invest 5% of our profits into theEvergreen Fund an investment fund dedicated to sustainability and environmental initiatives.

• By 2025 we have committed to plantingtrees having a fully electric fleet and achievingcarbon net zeroafter becoming carbon neutral in 2020.

• 2 personal choice volunteering days with your fundraising efforts matched up to 500!

Perks and Benefits

• Free gym access if you are Head Office based or subsidised national gym memberships if you are based elsewhere.

• Nursery Vouchers Cycle to work scheme and Travel loans

• Medigold Employee Assistance Programme Free Flu Jabs online private GP service and a premium subscription to Calm the wellbeing app

• A supportive entrepreneurial working environment that fosters collaboration.

• Training development coaching and mentoring plans including our GC Leadership Academy job specific accreditations and higher education opportunities

• Hybrid working opportunities with time in the office including breakfast Mondays and dog friendly Fridays.
  
• Financial benefits include yearly bonus scheme access to Wagestream and employee share options

How we work:

We put people at the centre of everything we do.
Everyone is welcome. Were embracing a culture where difference is valued. Your uniqueness will be celebrated. We believe diversity grows innovation and innovation creates initiative. Together well succeed in caring for each other caring for our communities and caring for our Environment. Together were stronger.