Professional Support Assistant
Posted on :
23-11-2022
Employer Active
1 Vacancy
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Job Description
Req ID : 1765561
Support to the Office of the Managing Partner (OMP)
- Preparation, research and review of internal and external communication
- Carry out periodic audits forregulatory and governance compliance
- Meetings preparation and follow-up
- Attending meetings and events on behalf of the OMP office
- Advise on process improvement based on experience and feedback from stakeholders
- Monitoring execution of the firms strategic plan
- Coordinate teams for execution of strategy/initiatives
- Act as a change agent ensuring firm wide support for changes/new ways of doing things
- Support firms committees in tracking and implementation of initiatives
- Support projects and responsibilities assigned by the Managing Partner (MP)
Practice Group Strategy Support
- Work with Practice Groups to develop process improvement initiatives, including automation and use project management tools to improve efficiency and productivity
Results Monitoring Office
- Track implementation of Business Support Services (BSS) work plans/action points
- Update dashboards for Key Performance Indicators
- Communicate expectations, changes, risks and devise contingent plans to key stakeholders
- Prepare reports for strategy execution
- Manage multiple projects concurrently
Firm alignment
- Coordinate projects and initiatives while working in a cohesive manner to realize the Firm s vision and objectives
DLA Piper Alignment
- Implementation and tracking of the national Pole Positioning project
- Coordination and implementation of all DLAP alignment initiatives
Sustainability, Environmental, Social and Governance ( SESG ) Plan
- Assist in the development of the Firm s SESG plan and related compliance policies and procedures
- Coordinate the SESG initiatives and compliance with the Firm s regulatory requirements
- Carrying out an annual audit to identify all key potential SESG impacts and risks and propose interventions to eliminate or mitigate such impact and risks
- Preparing annual report on the Firm s SESG status
- Carrying out regular internal SESG training and ensure implementation and compliance
- Carrying out regular training on SESG good practices
Special Projects
- Execution of the Firm s projects that may fall outside the scope of regular duties
- Brainstorming, design, and execution of new projects including development of key performance indicators and monitoring metrics
- Developing project plans and coordinate approvals with key stakeholders and internal work stream partners
- Estimating the resources and participants (staffing) needed to achieve project goals and provide input in the budget-creation and matter work plan-creation process
- Coordinating and/or supervising the activities of personnel involved in the development and implementation of special projects
- Ensuring the scope of a project fits the budget and that each phase of the project is completed within the scheduled timelines
- Coordinating and directing internal and external resources as required
- Building, developing and growing any business relationships vital to the success of a project
Requirements
Qualifications and experience
- Diploma in Law (Paralegal)
- At least 4 years of experience working in a commercial legal team/department
- Proficiency in MS Word, Excel and PowerPoint
- Project Management skills
- Drafting skills
Technical Skills
- Strong strategic, business and communication skills (oral & written)
- Sound knowledge and understanding of the operations of a law firm
- Ability to support major business change initiatives with strong stakeholder management skills across all levels of the firm.
- Excellent project management and organizational skills.
- Must have strong probing, consultative listening skills coupled with the ability to negotiate and persuade clients and colleagues
- Strong influencing and negotiation skills
- Excellent business and report writing skills
- IT literate - experience of Excel, Word, PowerPoint and Outlook
Benefits
The successful candidates will:
- Gain exposure working in a Leading law firm
- Enjoy a competitive remuneration package.
If you are interested in being considered for this opportunity, please apply via the link provided below byclose of business on Wednesday, 30 November 2022.
Diploma in Law (Paralegal) At least 4 years of experience working in a commercial legal team/department Proficiency in MS Word, Excel and PowerPoint Project Management skills Drafting skills Strong strategic, business and communication skills (oral & written) Sound knowledge and understanding of the operations of a law firm Ability to support major business change initiatives with strong stakeholder management skills across all levels of the firm. Excellent project management and organizational skills. Must have strong probing, consultative listening skills coupled with the ability to negotiate and persuade clients and colleagues Strong influencing and negotiation skills Excellent business and report writing skills IT literate - experience of Excel, Word, PowerPoint and Outlook
Employment Type
Full Time
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