Procurement Specialist

We are hiring a Procurement Specialist for one of our clients in Little Falls NJ.

Job Description:

Principal duties and responsibilities:

• Responsible for the purchase of commodities in an assigned field with a focus on the purchase goods and services; reviews purchasing requisitions prepares bid documents analyzes proposals received from vendors and recommends and executes the award of contracts in accord with New Jersey statutes and University rules and regulations.
• Analyzes procurement history data and making recommendations regarding appropriate methods for accomplishing effective purchases and cost savings where applicable.
• Assist with data analysis reporting as well as other eProcurement system related assignments that are the responsibility of the Procurement Systems and Data Specialist.
• Responsible for the revision of existing specifications and the preparation of new specifications for commodities used by the University departments. This includes preparing the required bid documents for the solicitation of public bids and other bids as assigned.
• Arranges and manages prebid meetings with bidders relative to the bidding process and/or contract execution. which include vendors and I internal stakeholders. Must be able to explain the project timeline and requirements in detail.
• Conducts preliminary bid review and analyzes technical information accompanying bids to determine specification compliance as well as ensuring all required documentation accompanies the bid. After completion of bid review develops required internal documentation and presents recommendation to award to management.
• Drafts the necessary contracts/agreements and maintains an active database of standard documents. This includes tracking contracts for renewal and/or rebid.
• Approves purchase requisitions within a set group of commodities with a focus on the purchase of general goods and services. Specifically check descriptions and specifications for adequacy and accuracy required quotes and consult with departments if further information is required. In addition responsible for investigating and resolving issues concerns or problems with orders. All issues are then communicated to management.
• Investigates department/supplier complaints regarding merchandise/procedures and makes appropriate recommendations.
• Confers with University departments to review their existing and anticipated requirements and provides assistance and advice.
• Maintains knowledge of market price commodities. Communicates information to departments as requested.
• Performs spend analysis of various procurements suppliers and receipts through the use of Financial Management System reports to prepare recommendations for future procurements and processes.
• Maintains complete understanding of the Montclair State University Act New Jersey State and Federal rules laws and regulations concerning procurement as well as the Universitys Procurement Policies and Procedures.
• Conducts periodic review of supplier/contractor performance and provides necessary supplier performance reports to management.
• Communicates to both internal MSU customers and suppliers the requirement for the Business Registration Certificate Chapter 51 Political Disclosure Affirmative Action Certificate and other requirements when applicable. Provides assistance when requested.
• Interview sales persons attend supplier fairs and meet with suppliers concerning their products and/or services.
• Research all future procurements with respect to feasibility of utilizing State Contracts Government Service Contracts or any other Cooperative Contracts.
• Provide a high level of customer service and support to end users.
• Performs other duties as assigned.
• Management retains the right to add or change job duties at any time.

Skills required:

• Specific knowledge as it pertains to specification development Request for Proposal preparation and contract preparation and administration.
• Excellent written and oral skills.
• Experience with Microsoft Word Excel and PowerPoint.
• The ability to comprehend analyze and interpret purchase regulations and apply them to specific situations.

Experience required:

• A minimum of three (3) years of experience in the procurement process preferably in a large and complex organization. Specific knowledge as it pertains to specification development Request for Proposal preparation and contract preparation and administration.
• Experience with Microsoft Word Excel and PowerPoint.
• The ability to comprehend analyze and interpret purchase regulations and apply them to specific situations.

Experience Preferred:

• Specific knowledge relating to materials repairs and operations construction projects construction management and NJ Division of Property Management and Construction.
• Knowledge of the Montclair State University Act and New Jersey procurement regulations preferred including the public bid process.
• Knowledge and experience with the Universitys Financial Management System Workday

Education Required:

• Graduation from an accredited college or university with a Bachelors Degree

Work hours:

• 8:30am to 4:30pm

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment that enables to find the high quality of talent with high success rate of talent delivery keeps us continue to be the best in the industry. By responding to this job posting you are consenting to receive text/SMS messages from us. Thank you.