PMO Analyst 10 Months Fixed Term Contract

Job Title:PMO Analyst
Location: London U.K.
Department:Strategy & Transformation
Employment Type:Contract
Work Pattern: FullTime
Contract Type:10 Months Fixed Term Contract

Overview:

The Strategy and Transformation team supports the CEO and senior management of the Bank ABC to shape structure and deliver the banks strategic initiatives.

The strategic agenda involves considerable investment in digital platforms including Client Onboarding Client Lifecycle Management Supply Chain Finance Trade Finance and Payments and Cash Management Solutions. In addition the team are responsible for the implementation of regulatory mandatory change such as LIBOR GDPR and Basel as well internal optimization projects and replacement of core/key systems.

The team work closely with functional stakeholders and with the Group Change Management/Product owners based at the main Group HO in Bahrain.

Key PMO areas of the role will include:

• Portfolio Management Support the Head of Strategy & Transformation and PMO Manager to track the portfolio of projects and produce packs for the Portfolio Steering Group including MI/KPIs/KRIs.
• Project Status reporting & MI Maintain a monthly dashboard of projects status Perform sanity check and quality assurance on individual projects status reports/updates Provide portfolio updates to stakeholders and forums as required including ManCom Steering Group (IT Payments & Cash ) Forums (Digital Transformation ).
• PPM Administration & Project Records Run and maintain Portfolio Project Management (PPM) structure with SharePoint pages documents libraries lists & PowerPlatform Apps. SharePoint Excel & PowerPoint expertise is essential PowerBI PowerPlatform and other tools (Jira ) is a plus.
• Governance & Standard Maintain Project templates documentation and best practices to ensure project compliance with Group Project Standard (jointly owned by Group and ABCIB) including Agile methodologies with reference to the Scrum Framework.
• Financials reporting Keep tracking quarterly actuals vs project budget forecasting and investigate variances at invoice level with Financial Accountancy Team and Project Sponsors.
• Resource management to facilitate management of the external staff plan to support projects with the monitoring of requests allocation and budget compared to project needs and deliveries.
• Strategy Execution Facilitate quarterly consolidation & reporting of Strategy initiatives status.
• Continuous improvement To collaborate (lessons learned brainstorming workshops) with cross functional teams to ensure alignment promote agile & Lean practices and leverage automation that can perform repetitive tasks synchronize files collect data and more across multiple platforms and services.
• PMO for key Programmes act as PMO on key programmes as required providing support in terms of planning & tracking of actions production of Steering Group packs minutes and actions maintaining RAID logs etc. For regulatory projects this may also require management of information requests to regulators or other third parties.
• Project Management Subject to capacity the role holder may also be required to manage small projects or initiatives.

What You Will Be Doing:

PMO:

• Maintain the Portfolio of projects and support the Head of Strategy & Transformation with portfolio planning and production of packs for the portfolio steering group. Dimensions include roadmap dashboard KPIs and KRIs resource and capacity planning budget tracking key programme plans with milestones and approvals of new project initiation/business cases and project closure reports.
• Continuously maintain status report on online/modern PPM tools & dashboard with input from Senior PMs/PMs.
• Act as PMO as required for larger more complex programmes supporting the Project/Programme Manager with tracking of milestones/actions change control production of Steering Group packs maintenance of RAID logs etc.
• Track and report on the overall portfolio budget preparing reports as required on utilization.
• Maintain a shared drive/SharePoint containing all tools and templates and guide project managers as required on utilization. Drive continuous improvement initiatives with respect to change management methodology.

Project Management activities Managing smaller and less complex projects:

• Understanding and applying the selected project management methodology.
• Applying the relevant level of project management methodology.
• Engaging project stakeholders at all levels.
• Coordinating and leading project communication.
• Ensuring clear project definition objectives and deliverables.
• Ensuring budgets are defined and tracked throughout the project lifetime.
• Actively managing changes to project scope.
• Actively identifying and managing issues and risks.
• Regularly reporting status to the project stakeholders and the Programme Manager.
• Producing clear and accurate documentation.

Risk Management:

• Report promptly to a line manager any perceived risks or failure of existing controls.

Optimization:

• Conduct proactive management and champion continuous improvement.
• Support project teams with implementing findings and recommendations.

Candidate Specification:

• Excellent understanding of Project and Change Management methodologies.
• PMO capability previous experience of working in a PMO in Financial Services is advantageous.
• Microsoft Office PowerPoint Excel and Word is essential.
• SharePoint experience / understanding is essential
• Knowledge of Project Portfolio Management Tools is desirable.
• Knowledge of tools used in digital /agile transformation projects is very desirable particularly Jira.
• Project Management or PMO qualification Prince2 (Foundation advantageous eg Prince 2 PMP.
• Agile training (e.g. certified scrum master) would also be advantageous but is not essential.
• Previous experience in Financial Services is advantageous (minimum 3 years) ideally with a small to medium sized Bank but other Fls considered.
• It is highly desirable to have experienceworking with regulatory and compliance projects would be advantageous as would experience of working in an international context.
• The role holder will need to understand with and engage in the subject matter and objectives of the projects so a good general understanding of the banking industry and banking regulation would be advantageous.
• ABCIB is particularly active in Trade Finance and Receivables. An understanding of these products would be helpful but familiarization training can be provided.

Equal Employment Opportunity

Bank ABC is committed to the principles of equal employment opportunity for all employees and applicants and in accordance with applicable laws does not discriminate on the basis of sex gender identity gender expression race color religion national origin ancestry age marital status disability medical condition sexual orientation or on any other basis prohibited by law.

We welcome applications from people with disabilities and are committed to providing reasonable adjustments where necessary to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process require any reasonable adjustments or an application to Access to work please contact the recruitment lead on: