Places Assistant - 1 month rolling contract

1month rolling contract expectation of around 3 months total. 25643 prorata

Were Gravita: the accountants fuelling ambitious businesses. Were a top 30 accounting firm working with entrepreneurs and businesses to help them achieve their goals and make an impact in the world.

Were growing fast and are bringing likeminded advisors together to form a fullservice techenabled accounting partner for thousands of SMEs. Our team use their incredible expertise alongside intuitive technology to help businesses and entrepreneurs plan better and grow faster.

Our mission is to become the UKs leading techenabled accounting firm for SMEs. We have ambitious goals and our highcalibre team work hard to achieve them. We are one team with one agenda working collaboratively in a respectful environment to deliver a great service to our clients. So if you join us youll not only be working on exciting client challenges youll also be helping us shape the future of accounting.

Are you ready to be the face of our dynamic workplace Were seeking a proactive and versatile Places Assistant to play a pivotal role in ensuring the smooth and efficient operation of our Gravita offices.

The Role

As a Places Assistant youll be the first point of contact for all clients and visitors at Gravitas London office providing a first class service whilst also being a key part of the team that keeps our office space warm and welcoming to all. Heres what youll do:

Key Responsibilities

Front of House

• Be the welcoming face of Gravitaproviding a professional reception service.
• Coordinate external and internal functions with precision from meet and greets to room setups and catering arrangements.

Office Environment:

• Maintain a wellstocked and pleasant working environment by monitoring supplies and contributing to a positive office atmosphere.
• Assist in setting up workstations and meeting rooms with IT equipment ensuring a seamless experience for our team (with the support of the Tech team.

Health Safety & Wellbeing

• Support health and safety initiatives by conducting regular checks handling first aid and participating and leading in training programs.
• Contribute to a healthy and safe workplace through active involvement in campaigns and initiatives.

Efficient Correspondence & Document Management

• Handle mail processes franking and document printing ensuring seamless communication within and outside the organization.
• Take charge of document archiving maintaining compliance with data retention policies.

Office Security

• Manage office security passes and keys maintaining compliance with the Clear Desk Policy.
• Report any noncompliance promptly to the Head of Places.

Compliance

• Uphold compliance with AML AntiBribery and Data Security policies maintaining confidentiality and adherence to GDPR Legislation.

Adaptability & Proactive ProblemSolving

• Tackle adhoc tasks and projects efficiently responding to the dynamic needs of the Places Team.

To succeed in this role youll likely have:

• Great people skills with strong communication
• Strong organisational skills with attention to detail
• Computer literacy with working knowledge of Microsoft Office
• Initiative things change fast so an attitude for learning and proactiveness is a must
• Experience working in a customer facing/reception role would be great but if you have the the skills above wed love to hear from you

The Nitty Gritty

• Our standard working week is a 37.5hour week and due to the nature of this role there is an expectation of 5 days in the office per week.
• Its a busy fastpaced environment here at Gravita. Feel free to check out our social media channels (Instagram Facebook Twitter LinkedIn and ).