Personal Assistant to Chief Operations Officer

JS Tax & Partners Inc a distinguished firm within the tax accounting industry is seeking a highly organized and proactive individual to serve as a Personal Assistant to our Chief Executive Officer. This role demands exceptional communication skills the ability to manage complex schedules and a commitment to maintaining confidentiality. The successful candidate will play a pivotal role in supporting our COO facilitating efficient operations and contributing to the strategic goals of our organization. If you are passionate about providing highlevel administrative support and thrive in fastpaced environments we invite you to apply and join our dynamic team at JS Tax & Partners Inc.

Tasks

• Manage the COOs calendar including scheduling appointments meetings and conference calls. Coordinate with internal and external stakeholders to ensure efficient use of the COOs time.
• Arrange all travel logistics for the COO including flights accommodations ground transportation and itinerary planning. Anticipate travel needs and proactively address any potential issues.
• Monitor and manage the COOs email inbox draft responses as appropriate and prioritize incoming messages based on urgency and importance.
• Serve as a liaison between the COO and internal departments as well as external partners clients and stakeholders. Relay messages accurately and ensure timely followup on action items.
• Assist in preparing materials for meetings including agendas presentations and supporting documents. Attend meetings as needed to take minutes and track action items.
• Maintain organized electronic and physical filing systems for important documents contracts and correspondence. Ensure confidentiality and security of sensitive information.
• Assist in coordinating special projects and initiatives as assigned by the COO including research data analysis and collaboration with crossfunctional teams.
• Process expense reports and reimbursements for the COO in a timely manner keeping accurate records of all expenses and receipts.
• Provide ad hoc support to the COO as needed such as personal errands event planning and other miscellaneous tasks.
• Oversee appointments COO office operations and supplies including ordering office supplies coordinating maintenance requests and managing vendor relationships for the CEO.

Requirements

• Excellent communication and interpersonal skills
• Strong organizational and time management abilities
• Ability to prioritize tasks and work efficiently under pressure
• Proficiency in Microsoft Office applications
• Experience in providing executivelevel administrative support

JS Tax & Partners Inc is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply for this position.