Office Manager Management Assistant

For a successful and innovative commodity trading company based in Baar/Zug Switzerland.

Tasks

• Handling of all incoming mail and coordination of secretarial activities with the local management and cross department managers
• Setting up Office Management
• Interacts with local suppliers
• Organization and coordination of meetings and travel arrangements
• Expense Reports
• Assists and ensures preparatory work for meetings screens emails telephone calls enquiries and requests updates contact lists on a continuous basis
• Maintains a comprehensive filing system
• Assists in HR activities onboarding of new staff members
• Supports the preparation of presentations and over all inhouse organisation

Requirements

• Commercial education
• Outstanding command of mainly English and German (any other language appreciated)
• Strong written and verbal communication skills
• Proficient in MS Office
• Willingness to work extended or unusual hours when required planning skills
• Strong selfstarter and multitask talented strong service orientation and sense of responsibility and humour
• Able to set up processes where needed and ability to prioritize work calmly under pressure
• Self motivated and able to work with a minimum of supervision high communication skills
• Ability to deal with diverse stakeholders
• Proactive and taking initiative in improving administrative workload