Office Manager

Destinus is at the forefront of European aerospace hydrogen energy solutions and defense developing AIdriven autonomous flight systems and advanced turbine engines. Our cuttingedge technologies deliver superior efficiency and performance pushing the boundaries of supersonic and hypersonic drones hydrogen technologies advanced sustainable aviation and power generation. Were pioneering the next wave of combatproven defense innovations and breakthrough propulsion systems combining turbojet and ramjet technologies for future hypersonic vehicles.

As the Office Manager you will serve as the frontline representative of our company responsible for managing all aspects of reception duties with a focus on providing exceptional service to both internal stakeholders and external visitors. Your primary duties will include handling internal and external visits managing agendas coordinating travel arrangements and overseeing shipments.

Tasks

• Daily office opening and inventory review. Handle stationery and groceries purchases.
• Greet and welcome visitors in a professional and courteous manner.
• Manage incoming calls emails and correspondence promptly and efficiently.
• Maintain the reception areas cleanliness and tidiness.
• Coordinate and schedule internal and external meetings conferences and appointments.
• Prepare meeting agendas and ensure necessary materials are available.
• Assist with travel arrangements for employees including booking flights hotels and transportation.
• Manage weekly and monthly internal activities and events with the HR department (birthdays lunch breakfast special occasions).
• Coordinate shipments and deliveries ensuring timely receipt filing and distribution of packages.
• Collaborate closely with other departments to ensure smooth operations.
• Maintain an organized system for visitor signins and badge distribution.
• Ensure compliance with security protocols and confidentiality guidelines.
• Respond promptly to inquiries and provide accurate information to visitors and employees.
• Remain adaptable and proactive in managing unexpected situations and challenges.
• Work efficiently under pressure and prioritize tasks effectively.
• Demonstrate a high level of ownership and initiative in executing job responsibilities.

Requirements

• Living in Tres Cantos preferred
• Fluent in English and Spanish. Russian and German would be considered a plus.
• Minimum 1 year of experience in a receptionist or administrative role.
• Exceptional interpersonal and communication skills.
• Detailoriented with strong organizational abilities.
• Assertive and quickthinking able to resolve issues promptly.
• Customerfocused with a proactive and problemsolving mindset.
• Highly adaptable to changing priorities and dynamic work environments.
• Ability to work independently and collaboratively as part of a team.
• Proficient in Microsoft Office Suite and office equipment operation.
• Professional demeanour and appearance.
• Ability to maintain confidentiality and handle sensitive information with discretion.