Office Diary Support Office Administrator - Beauty Industry

• Manage Scheduling: Maintain and update calendars for office personnel. Schedule reschedule and cancel appointments as needed. Ensure that scheduling conflicts are resolved smoothly.
  
• Coordinate Meetings: Organize internal and external meetings including preparing meeting agendas booking rooms arranging necessary equipment and providing reminders to participants.
  
• Communication: Act as a point of contact for internal and external stakeholders trying to reach the office personnel. Manage communication regarding appointment requests and changes.
  
• Document Preparation and Management: Assist in preparing documents for meetings and presentations. Manage files and documents related to appointments and schedules.
  
• Travel Arrangements: Coordinate travel itineraries and bookings for business trips including flights accommodation and ground transportation.
  
• Report Generation: Generate regular reports on appointment trends schedule adherence and other metrics as required by management.
  
• Process Improvement: Identify and suggest improvements in scheduling processes and tools to increase efficiency.
  
• Confidentiality: Maintain the confidentiality of all sensitive information.
  

Requirements

Required Hard Skills:

• Essential administrative experience.
  
• Proficiency in managing multiple online diaries and professional client communication.
  
• Computer literacy is mandatory with specific knowledge in the following software: Skynamo online tracking system One Drive Outlook (emails and calendar) and Excel.
  

Desired Soft Skills:

• Strong interpersonal organizational administrative and multitasking abilities.
  
• Excellent communication skills with a keen eye for detail.
  
• Proficient in problemsolving and strategic planning.
  
• Fluent in English both verbal and written.
  
• Ability to complete tasks thoroughly seek support when necessary and use multiple communication tools effectively (WhatsApp emails calls online diaries).
  
• Willingness and capability to learn and adhere to company SOPs.
  

NonNegotiable Requirements:

• Reliable transportation to and from work is required; a car with a valid drivers license is preferred.
  
• No external employment including at a beauty salon is permitted during work or on weekends. Additionally we are unable to hire individuals currently studying for a career change.
  
• Family support is necessary for child care where applicable as the role is fulltime without flexible hours.
  
• Nonsmoking candidates only.
  
• Must maintain a presentable appearance including attire hair and makeup.
  

Benefits

• Gross salary R12500
  
• A company phone and laptop complete with minutes and data will be provided for workrelated calls and tasks