Office Coordinator part time

Who we are

at Catawiki we come across exceptional objects such as these every day.

Catawiki is the leading online marketplace to buy and sell special objects. We offer over 75000 special objects in auction every week each reviewed and selected by one of Catawikis hundreds of inhouse experts specialised in Art Design Jewellery Fashion Classic Cars Collectables and many more.

Weve sold 10 million unique items to date and its our mission to become the worlds most popular auction destination for special objects.

Were an innovative pioneering and fastgrowing scaleup. If you think you can make a difference to our team go ahead and apply.

About the role

For our beautiful and centrally located office in Groningen we are looking for an office coordinator. In this role you will provide a warm welcome and great experience to all employees and guests coming to the office and provide them with support for any officerelated services. You will also assist our office team in the daytoday operations and participate in Facility projects and company events

You will build and maintain strong relationships with our employees our tenants and suppliers.

Where youll be

The job is based in Groningen. You will be working on a parttime (24 hours) basis.

What youll do

Main responsibility is to be the first point of contact at reception for employees and visitors coming to the office and to provide the best experience possible. Other tasks include:

• Administrative support of Office Management including the registration of incoming and outgoing deliveries (stock management) approval of invoices maintaining emailbox.
• Handling and managing Office requests (Jira and Slack)
• Collaboration and management of suppliers including maintenance & repairs;
• Oversee health and safety in the office and signal and follow up on any potential issues incl. Emergency response evacuations;
• Daily followup on the opening and closing of the space.
• Coordinate Catawiki events (lunch drinks dinner parties category visits)
• Coordinate and assist with travel & accommodation for Catawikians (there is a travel booking tool)
• Coordinate and assist with Home office equipment for Catawikians.
• Assist on daily tasks such as: Replenishment of supplies (drinks & fruit) in the pantries coffee supplies check our mailbox maintain tidy areas.
• Assist with Onboarding and Offboarding related tasks at the office.
• In between cleaning of common areas and meeting rooms where needed during the day (we have a cleaning company cleaning the office every evening)

What youll bring

You will be the friendly face of our workspace curious about how your colleagues interact with each other and what they value. With your positive energy and open mindset you will make people feel welcome as soon as they step into the office. Furthermore you will bring:

• A fresh graduation (Facility / hospitality management) or 12 years of experience in a Facility role or similar
• A high level of responsibility drive and a great serviceorientation ;
• Excellent organisation skills (the ability to prioritise and plan your work in advance) and a good eye for detail;
• Stress resilient and being able to multitask;
• You like to develop and improve processes are eager to take initiatives and proactively make suggestions:
• Great social & empathy skills which you use to build and maintain strong relationships with all stakeholders;
• Positive energy and a professional attitude;
• Excellent communication skills both verbally and in writing in English and preferably Dutch. Fluency in additional European languages is a plus.
• Eagerness and ability to be physically present at our office throughout the week (preferably 5 days a week); must be handson
• Experience or certification with Emergency response / first aid is a plus.

Heres what we can offer you

This is your chance to join our mission to fulfil peoples passions as part of a young and dynamic organisation. Youll be part of an enthusiastic highlymotivated team of 800 Catawikians. Additionally you can expect:

• A challenging role in a diverse international and fastgrowing organisation with over 50 nationalities.
• Regular fun activities both on and offline e.g summer parties boat rides and regular team events.
• Great secondary benefits including a holiday allowance and a fantastic pension plan paid for by Catawiki.
• Hybrid ways of working between home and office. We offer remote and activitybased working suited to the team and individual responsibilities
• We care about our teams wellbeing and offer a holistic wellbeing programme including our Employee Assistance Programme offering clinical services singlesession therapy wellness support and more.
• Tailored learning and development opportunities to support your personal and professional growth;
• We want to help you celebrate special occasions in life by:
  • providing employees with a 100 EURO Catavoucher upon joining and 50 EURO birthday Catavouchers;
  • Extra days of annual leave for work anniversaries at 3 5 8 and 10 years;
  • Additional leave allowances for important life events such as moving engagement & marriage;
  • Each year Catawikians get an additional days leave to Pursue their Passion!

Please note that our benefits offering changes depending on which country you are employed in. For our countryspecific offering please ask your recruiter.

Our commitment to you

Catawikis eclectic team represents an international and intergenerational mix of people from different professional and cultural backgrounds. We foster an inclusive and queerfriendly work environment committed to making every Catawikian feel welcomed and empowered. Whatever your story we encourage you to bring your unique perspective to the table.

Catawiki stands with Ukraine and encourages people displaced by the current conflict to apply. In addition to the several initiatives weve launched were open to ideas on ways we can continue to support the humanitarian effort.

Our offices and way of working

We have sensational offices in Amsterdam Groningen Paris and our newest office in Lisbon. Most of our employees are within commutable distance of one of our office locations and enjoy a hybrid work model. This means we expect you to be in the office 2 out of 5 days roughly 40% of your working time to collaborate and connect with each other. The exception is of course if the job description specifically states that the role is 100% remote as some experts and sales positions are.

Interested

Apply directly with an English CV and cover letter by submitting your information at the bottom of this page. By submitting your application you agree to .

If youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.