Office Coordinator

Tasks

Position: Office Coordinator

Compensation: $16.00 per hour

Schedule: Monday 7:30am to 5:00pm TuesdayThursday 8:00am to 5:00pm Friday 8:00pm to 2:00pm. May require flexibility on weeks in which there is a holiday.

Seeking a qualified and motivated person to join our team as an Office Coordinator to work with candidates employees and management. This candidate will play a vital part in onboarding employees file management and auditing.

Requirements

Duties and Responsibilities:

Provide administrative support to management and office staff including distribution of mail filing and outgoing mailings.
Conduct monthly checks for auditing and compliance.
Work directly with candidates and management to ensure onboarding paperwork is completed properly and timeline. Including background checks I9 compliance data entry and reference checks.
Assist with office duties including supply order stocking and organizing. General cleaning and removal of trash.
Maintain and update databases spreadsheets and tracking software.
Main point of contact for office deliveries and phone calls. Uphold confidentiality when working with HIPAA protected information.
Additional tasks as required.

Qualifications and Skills:

Proven experience in an administrative/ support role.
Excellent organizational and time management skills
Desire to continuously improve skills and complete tasks more efficiently
Excellent interpersonal skills
Strong attention to detail and accuracy
Proficient in Microsoft Office Suite (Word Excel PowerPoint)
Strong written and verbal communication skills
Ability to multitask and prioritize tasks effectively
Selfmotivated with good followup skills
Desire to provide outstanding customer support
Flexibility to solve problems
Professionalism

Note: This job description is not intended to be allinclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.