Office Assistant

Job description

As an Office Assistant you will play a crucial role in ensuring the smooth operation of our office. Your organizational skills attention to detail and ability to handle multiple tasks will contribute to the overall efficiency of our team. If you are a selfmotivated individual with excellent administrative skills we would love to have you on board.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities duties and skills required.

Duties
Answer and direct phone calls in a professional and courteous manner
Greet and assist visitors providing them with necessary information
Perform general office tasks such as filing photocopying and scanning documents
Maintain office supplies inventory and place orders when necessary
Assist with data entry and record keeping
Schedule appointments and manage calendars
Provide administrative support to staff members as needed
Handle incoming and outgoing mail and packages
Track payments (calling customers with old overdue invoices)
Add new clients on quickbooks
Create Estimates/Invoices
Create One time jobs and Work flow
Communicate with Subcontractors
Cover for Account Managers with inspections when needed
Cover sale appointments when needed

Experience
Previous experience in an office setting is preferred
Familiarity with phone systems and office management procedures
Proficient in computerized systems and software (MS Office Suite/G Suite email etc.)
Strong organizational skills with the ability to prioritize tasks effectively
Excellent attention to detail and accuracy in data entry and record keeping
Ability to work independently with minimal supervision
Strong interpersonal skills for effective communication with colleagues and clients/customers

Job Type: Fulltime

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:
401(k)
401(k) matching
Paid time off

Schedule:
8 hour shift
Day shift
Monday to Friday
Weekends as needed