Office Admin Specialist

Job Title: Office & Admin Specialist

Experience: 6 years

Location: Minnesota MN

Duration: Full Time

Job Description:

Procurement Activities:

• Support RAR procurement activities of the department by finding vendors who source needed items processing PCard and UMarket orders for all departmental personnel.
  
• Order all animal feed for RAR facilities and handle special feed orders as requested by investigators.
  
• Manage office supplies including ordering them for the Business Office.
  
• Order and distribute replacement scrubs and reusable lab coats as needed.
  
• Assist with returning items or problems that arise with items ordered.
  
• Solve problems related to feed and supply deliveries as needed. This includes communicating issues to the Business Operations Manager and all impacted departmental staff.
  

The Cage Inventory Oversight

• Source and order all PPE maintained in the Cage inventory area partnering with UMarket administration as needed.
  
• Mentor/Train backup staff on ordering processes
  

Backup and Other Duties

• Process cage cards when additional support is needed.
  
• Process special services billing when additional support is needed.
  
• Participate on special projects as assigned such as updating manuals writing SOPs or creating job aids etc.
  

Requirements

Required Qualifications:

• High school diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience.
  
• Demonstrated competency in basic Microsoft Office and Google Suite applications
  
• Demonstrated experience with general office equipment copiers scanner/fax machines and printers.
  
• Demonstrated excellent time management skills and the ability to independently meet deadlines in a fastpaced environment
  
• Must be detail oriented.
  

Preferred Qualifications:

• Experience working in a University office setting
  
• Familiarity with ERP systems such as PeopleSoft