MIS Executive

Job Title: Data Entry Operator - Purchase Order and Invoicing
Location: Delhi Head office
Department: Inbound Operations
Job Summary: The Data Entry Operator - Purchase Order and Invoicing is responsible for efficiently
creating Purchase Orders (POs) based on incoming invoices and ensuring the timely submission of
invoices to the Accounts Department. This role also involves knowledge of Goods Receipt Note
(GRN), managing the inbound of received goods, and effective email communication with
warehouses for goods receiving confirmation. The ideal candidate should have a minimum of a
bachelor's degree, a minimum of one year of relevant experience, strong attention to detail,
excellent communication skills, and proficiency in email correspondence.
Key Responsibilities:
1. Purchase Order Creation:
Review incoming invoices and accurately create Purchase Orders in accordance with
company policies and guidelines.
Ensure that POs are created promptly and reflect the correct information.
2. Invoicing and Submission:
Collect and organize invoices received from suppliers.
Verify invoice accuracy and reconcile with POs.
Submit invoices to the Accounts Department within established timelines.
3. Goods Receipt Note (GRN):
Maintain knowledge of Goods Receipt Note (GRN) processes.
Coordinate with the receiving team to ensure accurate GRNs are generated.
4. Inbound Goods Handling:
Collaborate with the receiving team to ensure the smooth handling and processing
of inbound goods.
Assist in resolving any discrepancies or issues related to received goods.
5. Email Handling and Warehouse Communication:
Effectively manage and respond to email correspondence related to purchase
orders, invoices, and goods receiving confirmation.
Communicate with warehouses to confirm goods receipt and resolve any related
issues.
6. Data Entry and Accuracy:
Maintain a high level of accuracy while performing data entry tasks.
Keep detailed records of all POs, invoices, and related documents.

7. Communication:
Communicate effectively with suppliers, internal departments, and team members.
Address and resolve any invoicing or PO-related inquiries.

Qualifications:
Bachelor's degree in a relevant field.
Minimum of one year of relevant experience in data entry and purchase order creation in
the e-commerce or retail industry.
Strong attention to detail and a high level of accuracy.
Proficient computer skills, including data entry software, Microsoft Office, and email
handling.
Good communication skills, both written and verbal.
Knowledge of Goods Receipt Note (GRN) processes is a plus.
Ability to work collaboratively in a fast-paced environment.
Working Conditions:
Office-based work environment within the e-commerce operations department.
Regular working hours with occasional flexibility required to meet deadlines.
May involve occasional interaction with warehouses, or other departments.