Medical Trip and Records Clerk

Schedule: The contractors schedule is described as working Monday Wednesday and Friday between the hours of 7:30 am and 4:00 pm with a 30minute unpaid lunch period

The duties listed for the Medical Trip and Records Clerk include tasks such as processing and assembling escorted trip authorizations tracking appointments electronically filing medical records providing clerical support and coordinating with various stakeholders. These duties are typically performed onsite and require direct interaction with staff inmates and external medical providers.

The tasks or duties of the Medical Trip and Records Clerk include:

1. Processing and assembling escorted trip authorization packets for routine emergency and special outside medical trips as assigned by the Contract Monitor (CM).
2. Ensuring that each escorted trip authorization packet is reviewed by the appropriate Bureau of Prison staff.
3. Tracking appointments cancellations and special instructions.
4. Communicating special instructions and preauthorization requirements to the appropriate Bureau of Prison staff.
5. Assisting in general clerical support functions as necessary.
6. Electronically filing inmate medical and dental records and documentation in the Bureau Electronic Medical Records system.
7. Organizing and maintaining accountability for medical records.
8. Assisting in internal and external audits.
9. Providing clerical support for the Utilization Review Committee.
10. Working directly with various stakeholders to coordinate the successful scheduling of medical trips including Bureau of Prison staff United States Marshal Service outside medical providers and the contracted comprehensive medical company

The qualifications for the Medical Trip and Records Clerk position are as follows:

1. High school diploma or equivalent.
2. No prior employment terminations in the past five (5) years.
3. Experience as a medical clerk medical administrative assistant medical records technician surgery scheduler or medical appointment scheduler.
4. Minimum experience of one (1) year working in a medical office utilizing medical terminology use of a personal computer to perform word processing and tracking information and basic typing skills.
5. Knowledge of common medical appointment procedures.
6. Knowledge of confidentiality guidelines and Freedom of Information Act.
7. Knowledge of commonly used medical terminology medical symbols and medical abbreviations.