Logistics And Local Procurement Coordinator

Education and Experience

• Bachelor degree in Business;
• 4 years experience in sales and /or supply chain having prepared stock analysis demand forecasting and planning documents;
• An understanding of finance would be advantageous;
• Must speak English fluently with basic Portuguese able to read and write

Responsibilities:

• Plan organise and direct the day to day operations of receiving warehousing and distribution of goods through the Distribution Centre;
• To ensure that warehouse processes are running smoothly and promptly;
• Manage control and coordinate the Logistics departments activities ensuring that departmental objectives are met;
• To manage the Importation department and processes ensuring that goods are landed released and transported to warehouses as scheduled;
• Build a network of suppliers and providers which can provide product and materials to the Company which are in line with the expected costs quality and availability;

Key outputs to be achieved by the role:

• To manage the Importation department and processes ensuring that goods are landed released and transported to warehouses as scheduled;
• Produce stock demand forecasts and place orders on time to ensure no interruption in supply;
• Create shipping schedules and monitor progress to ensure smooth arrival and receiving of goods;
• Coordinate and direct the warehouse operations ensuring that distribution targets are met;
• Liaise with transport companies in order to meet customer expectations.
• Manage stock control procedures and reconcile physical stock with information held on the data storage system;
• Coordinate and plan staff schedules and oversee the implementation of staff work routines;
• Creates and maintains technical and commercial supplier comparison database for easy supplier selection and assessment;
• Engage with key suppliers on smaller purchases to resolve problems with the timeliness or quality of supplies;
• Analyse previous year purchases and collect the needs of the current year in order to prepare the purchasing forecast;
• Keep track of available stock / supplies and average consumption in order to proactively plan for upcoming purchases;
• Open advances based on quotation total and close advances by procured invoices.

Planning cycle:

• Produce annual quarterly and monthly stock forecast;
• Plan orders to address seasonal sales;
• Monthly for the arrival of shipments;
• Plan documentation and arrange official payments (licenses etc.) to prepare for timeous release of shipments.

Level of authority:

• Take decisions in own areas of responsibility.

Major challenges:

• Balancing stock i.e. the right amount of stock in the warehouse at the right time.

Technical Competencies:

• MS Office basics able to develop and maintain spreadsheets and generate reports;
• Management skills;
• Finance Course such as finance for non financial managers would be advantageous.

Behavioural Competencies:

• Analytical Thinking;
• Learning;
• Communication;
• Leading and Motivating Others;
• Teamwork and Collaboration;
• Drive for Quality and Cost;
• Results Orientation.

Remote Work :

No