IN-IDOH - Project Manager

Resource will manage, plan, execute, monitor and control the activities of medium to large information technology projects and teams.

Incumbent works in the Indiana Department of Health, Office of Technology and Cybersecurity (OTC) Division performing project management tasks for the Indian State Department of Health IT systems. They work collaboratively within the divisions to ensure quality, timely project implementations and business adoption.

Essential Duties/Responsibilities:
Understanding agency mission, vision, goals, user groups, business processes and workflows, and how OTC supports the business units.
Setup new PMO Site for IDOH. Details all projects under development, maintenance and resource allocation.
Lead and manage multiple medium to large OTC project initiatives forward in a timely, efficient and effective manner to meet the agency's strategic goals for the system as prioritized and established by the system's product management framework.
Updates PMO templates and process as needed; will be considered a major contributor to the overall PMO process.
Mentor junior project managers.
Ensures that projects have scope defined in Project Charter/Framing documents, and project team utilizes current systems development life cycle (SDLC) and IT governance policies and procedures;
Coordinates, drives and monitors activities of all parties involved to ensure the project is completed on time, within budget, and meets quality standards;
Creates, reviews and maintains project management plans, charters, schedules, communication matrixes, risk/issue logs and lessons learned documentation at a minimum;
Ensures users and project team members roles and responsibilities on the project are defined;
Tracks projects using current IDOH PMO tools and reports data to team and management.
Communicates project status to appropriate management and stakeholders and addresses cost/schedule/quality issues in a timely manner;
Effectively leverage in-house and vendor development teams and business resources to achieve high quality, timely product releases properly aligned to the organization's strategy and end user needs;
Ensure software requirements, architecture, and processes are fully documented throughout the projects;
Work effectively with assigned resources and vendors to ensure completion of projects on time and on budget;
Proactively manage project risks and issues identify and mitigate throughout project lifescycle;
Manage and maintain project plans that communicate tasks, milestones, status updates, and resource allocation;
Utilizes lessons learned to continually improve the governance and Systems Development Life Cycle (SDLC) policies and procedures;
Prepares for and facilitates meetings;
Ensures the project delivery of software meets with stakeholder approval and quality assurance audits;
Mentors and provides guidance to other Project Managers on PMO;
Train staff on governance policies or PM procedures;
May participate or lead vendor procurements and RFI/RFP's;
Creates and maintains strong relationships across all levels of the organization; maintaining a team atmosphere and work environment to promote project work productivity;
Performs related duties as assigned.

Job Requirements:
Advanced knowledge and experience of Microsoft products: Outlook, SharePoint, Word, Excel, Project, and Visio;
Thorough knowledge and experience of PMBOK project management practices including cost management, benefit analysis, risk management, timeline estimation, resource management and change control;
Strong understanding and experience of SDLC and IT governance methodologies, tools and approaches to successful project implementations; including Agile and Waterfall software development methodologies and project management principles.
Ability to lead, motivate, encourage and influence others to perform;
Ability to analyze, produce solutions and solve project issues;
Ability to build and maintain relationships across business groups;
Ability to communicate effectively orally and in writing.


Supervisory Responsibilities/Direct Reports:
Reports to the CIO. Employee will receive guidance from senior-level Business and Technical Manager(s) and may provide guidance and assistance to lower-level Project Manager(s).

Difficulty of Work:
Employee uses considerable judgment in selecting the most pertinent guidelines to follow. Work is broad in scope and requires in-depth analysis of multiple variables (including requirements, specifications, standards, policies, regulations, and procedures, etc) to fit various circumstances of a complex enterprise wide system.

Responsibility:
Employee works closely with higher-level staff and/or management to outline general objectives and boundaries that employee will follow to meet the requirements of the agency. Unusual problems or deviations from guidelines or practice are discussed with manager at the discretion of the employee. Work is reviewed for attainment of objectives and compliance with policy and practice.

Personal Work Relationships:
Works with Agency Executive Management, Information Technology Management, Division Management, Systems Users and Agency Personnel, Consultants, Vendors, Representatives from other Agencies, IOT, and any other individual or group involved with the project. The IT PMO manager is responsible for monitoring project progress and communicating that progress to management. The project manager consults and is involved in cooperative and non-cooperative problem solving with the project team and other individuals.

Required Education:
Bachelor's Degree or equivalent experience
PMP Certification required

Experience Required:
10-15 years of project management experience using both agile and waterfall methodologies
Experience creating and updating PMO templates and process
Mentoring junior PMs Required/Desired Skills Skill Required /Desired Amount of Experience Project Management experience Required 13 Years PMP Certification required Required 0 Microsoft Project web experience Required 0 Experience using Agile methodology Required 0 Experience using Waterfall methodology Required 0 Strong understanding and experience of SDLC and IT governance methodologies, tools and approaches to successful project implementations Required 0 Solid PMBOK project mgmt practices including cost management, benefit analysis, risk management, timeline estimation, resource mgmt and change control Required 0 Experience creating and updating PMP templates and processes Required 0 Experience mentoring junior PM's Required 0 Ability to analyze, produce solutions and solve project issues Required 0 Ability to build and maintain relationships across business groups Required 0 Ability to lead, motivate, encourage and influence others to perform Required 0 Ability to communicate effectively orally and in writing Required 0 Advanced knowledge and experience of Microsoft products: Outlook, SharePoint, Word, Excel, Project, and Visio Required 0 Bachelor's Degree or equivalent experience Required 0 Sensei experience Highly desired 0 Questions No. Question Question1 Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you accept this requirement? Question2 Please list candidate's email address. Question3 Please list the city and state where candidate currently resides. Question5 Local candidate is preferred but the manager will consider remote resources. If the candidate is local, they will be requested to work onsite 3 days per week. Question6 Local candidate is preferred but the manager will consider remote resources. If the candidate is local, they will be requested to work onsite 3 days per week. Please confirm the resource understands this requirement. Question7 Position could extend past 4/28/2023. Please confirm the resource understands this.