HR & Office Manager

We are a growing, global software company that is obsessed with helping brand and creative teams do better work. We started as a digital asset management solution and evolved to a full creative operations platform. We re a remote-first company with employees in the Netherlands and United States. We have offices in downtown Amsterdam and Durham, North Carolina, where we can collaborate and maintain personal connections. We are a group of passionate, curious, and unique individuals who value transparency and continuous development.

As the face of our Netherlands office, located in Amsterdam, we are looking for a full-time (1.0 FTE) HR & Office Manager who will be the go-to person for our local operations. Our office manager will report to our Country Manager, while closely collaborating with HR, Finance and Operations departments. We support a hybrid work arrangement for this role, while office presence is important, we allow and support remote work as needed.

If you are strategic yet hands on, eager to learn and able to multi-task, you just might be the Lythonian we are looking for.

Tasks

HR

Serving as the local Human Resources (HR) representative for all Netherlands-based employees. Building relationships, answering questions/concerns, and escalating any employee matters.

Continuously assessing the success of HR programs, policies, and procedures, proposing improvements when
applicable. Updating policy documents and handbook, accordingly.

Responsible for and ensuring processes and compliancy to local HR issues such as pension, payrolling, recruitment, special leave and local legislation and compliancy. You ll work in close collaboration with the Sr. HR Director, next to external partners and authorities.

Keeping up to date with local market standards and laws to ensure local HR operations are compliant and
satisfactory.

Data entry and integrity for personnel files, employee contracts and payroll processing

Managing full cycle recruitment including posting of jobs, sourcing candidates, interviewing and
coordination of stakeholder activities.

Onboarding and offboarding of employees.

Participating in the company s diversity, equity, and inclusion efforts.

HR reporting, as needed.

Finance and Payroll

Working with corporate Finance department and outsourced accounting firm to maintain financial compliance of the Netherlands office operations.

Coordination of timely payroll processing

Coordinating the approval process of accounts payable within the organization

Managing the employee reimbursement process

Supplying information on invoices and expenses

Assisting in the local accounts receivable process.

Office Management

Ensuring the office environment is clean, neat, and professional

Ordering supplies

Welcoming office visitors

Handling incoming and outgoing communications (phone, e-mail, mail).

Organizing events and travel arrangements

Other

Fulfilling legal obligations related to Chamber of Commerce, CBS survey, declaration of payment behavior by the Tax Authorities, filing of General Terms and Conditions etc.

Maintaining contact with landlord and suppliers.

Other projects as assigned

Requirements

Qualifications:

Requirements

Bachelor degree in a related field

5+ years experience in HR, Recruitment, office management or operations management

Strong communication skills in Dutch and English (written and oral)

Excellent organization and planning skills

General knowledge with local laws and regulations

Growth mindset who continuously read, learn, and evolve

Detail orientation

Bonus points

Experience in global organizations

Experience with remote colleague collaboration via remote technology (Zoom, Slack, etc)

Experience in high growth environments GDPR knowledge

Benefits

Why become a Lythonian?

We know that our people are what make us great! We continue to invest in resources and programs to support the wellbeing and growth of each Lythonian, both professionally and personally.

Remote Work & Flexibility: We offer our teammates the flexibility to work from home, and autonomy to balance work and personal needs. We care about the work you deliver, not the hours you spend online.

Room for Growth: We love to see our team
grow and thrive! In our current stage of rapid growth, there are plenty of opportunities to develop in your career and/or learn new skills.

Values We Live By: Our overarching value
is Let People Run , and this guides every decision we make. We recognize that people perform their best when they are provided the resources they need in combination with ownership and autonomy to make an impact!

Diversity & Inclusion: We don t just accept differences, we celebrate them! We are a diverse group with people from all over the world, and our priority is to foster a safe and welcoming environment for all. We know that diverse characteristics, backgrounds, thought processes, and viewpoints lead to innovation and growth, and we are proud to have a dedicated committee that focuses on diversity, equity, and inclusion efforts at Lytho.