General Assistant

About General Assistant

We are looking for an General Assistantto join BYD ITALY. The successful candidate will be in charge of the set up maintenance administration and daily operations of the office in Milan. With the fast growing of our business we are planning to increase our scale in personnel and spaces. Our target is to provide a good working as well as living environment to our colleagues and branch offices. We are in search of talents that would like to support our colleagues in this dynamic electric journey.

About the role:

The General Assistant is the main interface for external as well as internal stakeholders to ensure the reliable office environment. The General Assistant is also responsible for developing intraoffice communication protocols and streamlining administrative procedures in order to ensure organizational effectiveness efficiency and safety.

Role responsibilities:

Initiates and executes relevant activities to support the Italian Team HR Finance Procurement and other relevant departments

Supports the Country Manager and the Italian Team Leaders in managing procedures and other organizational processes administration and procedures.

Keeps a clear overview and timely signals obstacles.

Initiates plans prepares and organizes various (internal) meetings together with other departments formal as well as informal which involves preparing agendas managing calendars and gathering relevant information.

Manages and responsible for internal communication internal presentations and posts news and events.

Conducts reception tasks and is the first point of contact for visitors our contacts and operational organizational matters.

Coordinates eventrelated lunches social events and special occasions (birthdays anniversaries etc.).

Manages office stock inventories orders and overall cleanliness of the office; managing relationship with tenants suppliers and service providers.

Supports HR in the planning/organizing of our scheduled courses & safety trainings.

Manages suppliers contracts in Cooperation with HQ Procurement department and is the first point of contact for facility issues (such as maintenance ICT mobile phone internet and subscriptions) & Company cars fleet.

Works closely with relevant providers to ensure a reliable office environment and the ICT related onboarding and offboarding of staff members.

Supports colleagues with various questions and requests.

Dealing with postal and courier services (incoming & outgoing) and associated equipment

Supporting office configurations which can include installing dismantling and relocating furniture moving crates etc

Profile:

35 years of relevant experience.

Excellent verbal and written communication skills in Italian and English Chinese is a plus.

Excellent knowledge of Microsoft Suite good skills with power point.

Knowledge of modern archiving and documentation methods.

Highly motivated and confident with a high level of accuracy.

Able to multitask aim to target and can work under pressure.

We offer:

Performance and experiencebased competitive remuneration pension plan.

Department & companywide teambuilding events.

Team building events and employee learning opportunities.

Our Purpose is tobuild a zeroemission future that reconnects humanity with nature and a World of clean air.We are looking for talents that connect with this mission and want to create a positive impact by joining a diverse and dynamic team