Front Desk Receptionist - Arcata

1686738CAUSAOFront Office Clerk / Receptionist

Max Rate: $17.20/hr on W2 $4.20/hr in H&W Benefits

Location: Arcata CA

FunctionalTechnical Tasks

• Building security of arming and disarming security alarm and serving as the point of contact for alarm company.
• Greets visitors at the front desk of the facility in a professional manner.
• Answers telephone.
• Provides routine information and routes call to appropriate personnel.
• Assists callers with questions or directs them to the appropriate personnel.
• Takes accurate messages.
• Answers employee and general public inquiries.
• Assists with office correspondence and filing.
• Becomes familiar with activities and events at the Forest Service site to adequately answer questions and assist with projects.
• Tracks general office supplies and vendor requests for facility manager for facility use and makes procurement requests when requested.
• Tracks janitorial inventory and makes procurement requests for supplies when low.
• Maintains and replaces toner in printers copiers and postage meters for site.
• Files any records that must be kept hardcopy on site or electronically documents in the appropriate filing system.
• Responsible for mail FedEx UPS: both incoming and outgoing.
• Responsible for assisting with Conference Room Management which includes scheduling maintaining supplies and assisting with VideoTeleconferencing setup.
• Assist with basic data entry.
• Will be responsible for quarters clerical data entry in some locations.
• Assist with data entry which may include data entered manually or scanned.
• Assist with creating and maintaining a library catalog spreadsheet of books involving titles authors and locations.
• Barrack maintenance periodically including laundry vacuuming and sweeping.
• Assist with vehicle inventory tracking or scheduling.

Qualifications

• Can type utilizing a computer: (MS Office min 45 wpm).

• Must be familiar with Microsoft software including excel word SharePoint etc.

• Becomes knowledgeable regarding access control for authorized personnel and visitors.
• Becomes familiar with Forest Service terminology rules and regulations.
• Can communicate meet and deal tactfully with the public and coworkers.